Terms and conditions

When you register on the NESTCC MIS, you must confirm that you accept these Terms and Conditions.

We reserve the right to change these terms and conditions and will publish a revised version on this page, at which point the revised Terms and Conditions apply. Your continued use of the system will be taken as acceptance of the revised terms and conditions.

Terms and Conditions for use of the NETSCC MIS

1. General

1.1 Definitions

'NETSCC' is the NIHR Evaluation, Trials and Studies Co-ordinating Centre.

'NIHR' is the National Institute for Health Research.

'NETSCC MIS' is the NETSCC Management Information System, also known as 'the system'.

'The service' is the service provided by NETSCC through the MIS.

'User' is an individual who uses the system.

1.2 What these terms and conditions cover

These terms and conditions tell you what constitutes legal use of the system. You must follow all our instructions on the use of the system.

The Laws of England and Wales govern these terms and conditions.

Your use and access of the NETSCC MIS is subject to these Terms and Conditions. You must tick the box on the log-in screen to agree to these Terms and Conditions before using the NETSCC MIS.

1.3 Changes to these terms and conditions

We reserve the right to change these terms and conditions and will publish a revised version on the NETSCC website. Your continued use of the system will be taken as acceptance of the revised terms and conditions.

1.4 System modification

The NETSCC assumes no responsibility or liability arising from any error or omission or from the use of any information contained in the NETSCC MIS.

We reserve the right to suspend access to the NETSCC MIS at any time in order to carry out routine maintenance and upgrades or to change any part of the site. We will use reasonable endeavours to inform you when this is going to happen. We will not be liable for any losses, costs, claims or damages arising from the unavailability of the NETSCC MIS.

NETSCC does not warrant that the NETSCC MIS is compatible with your computer equipment or that the site or its server is free of errors, viruses or 'Trojan Horses' or other such destructive features and NETSCC is not liable for any damages that you may suffer as a result of using the NETSCC MIS. You use the NETSCC MIS at your own risk.

2. Use of the system

2.1 Access to the system

NETSCC owns the rights to use the software on which the system is built. You must only view and use those parts of the system to which you have been given access. We reserve the right to stop your access to the system (or parts of it) without notice or liability.

2.2 Your use of the system

You must not upload, distribute or publish on the system any material that:

  • is pornographic in content;
  • is part of criminal or terrorist activities;
  • promotes or encourages racism or intolerance;
  • is illegal;
  • is untruthful;
  • is defamatory, offensive or abusive;
  • may bring NETSCC, the NIHR or the University of Southampton into disrepute; or is known to be infected with a virus, worm, Trojan horse, trap-door program or malicious code

3. The Freedom of Information Act (2000)

Information held by NETSCC is subject to the provisions of the Freedom of Information Act (FOIA) 2000 and subordinate legislation. This Act provides individuals with a right of access to recorded information, of any age, which NETSCC holds, subject to certain exemptions. This includes information held on the NETSCC MIS system. Further details are available from our Freedom of information page.

4. The Data Protection Act (1998)

NETSCC complies with the requirements of the Data Protection Act 1998 and is committed to upholding the data protection principles.

The Department of Health, National Institute for Health Research (DH NIHR) is the Data Controller under the Data Protection Act 1998 ('the Act'). Under the Data Protection Act, we have a legal duty to protect any information we collect from you.

4.1 Maintenance of data

You are responsible for maintaining your personal information, including contact details, on the system.

4.2 Use of data

NETSCC uses personal data submitted by MIS users for purposes associated with the application and award processes for research funding.

Personal data may be used in relation to:

  • the registration of your application;
  • the operation of grants processing and management information systems;
  • the acquisition of UK and/or international peer reviewer comments on proposals and reports;
  • the preparation of material for use by reviewers, experts, referees and review panels;
  • your review of proposals and reports;
  • your response to reviewer comments (if you are an applicant);
  • payments made to your Higher Education Institution;
  • statistical analysis in relation to the evaluation of research (research on research); email alerts and bulletins.

Information collected from you will not be passed to any third party without your consent, except where we are under a statutory obligation or entitled to do so by law.

4.3 Disclosure of data

NETSCC will make the project costs and details of all contracts awarded available on its website. We may also publish material and information about successful applications from the MIS on our website or in printed form. Details of the NETSCC publications scheme are available from our website.

You further agree to the transfer of your personal data outside the European Economic Area for the purposes stated above.

4.4 Access to data

You have the right to ask for a copy of the data that we hold about you and to have any inaccuracies corrected. You should contact your NETSCC Programme Manager for this information.

5. Intellectual property rights

You must ensure that any relevant intellectual property (IP) that you submit through the NETSCC MIS has been identified and that permission to use this IP has been granted by the owners.

You must not reproduce, distribute, transmit modify, adapt, display (including adaptations/displays such as by "framing") the contents, of all or any part, of the system without our prior written permission, with the exception of using the system through the normal means provided by NETSCC.

6. Password security

You must take all reasonable steps to protect and keep your NETSCC user name and password confidential. In the event that you suspect any unauthorised use of your NETSCC user name and password you must notify NETSCC at comms-mis@soton.ac.uk. Sharing your NETSCC user name and password with any other party is strictly prohibited.

Application Terms and Conditions

The NETSCC MIS requires applicants and contributors to confirm agreement of the relevant terms and conditions of their role in supporting or submitting a funding application. The various terms and conditions pertaining to the roles are shown below. Ticking the box on the NETSCC MIS will indicate that you agree to these terms and conditions.

RoleGuidance statement
Lead Applicant (Outline application) In confirming your role as Lead Applicant (CI) in this application you confirm that the information given in this form is complete and correct and that you take full responsibility for the accuracy of this submission. You shall be actively engaged in, and in day to day control of, the project. You confirm that you understand that progress reports will be required by the funding programme and that no substantive variation in the scheme as outlined in the application will be permitted without prior reference to the funding programme.
Lead Applicant (Full application) In confirming your role as Lead Applicant (CI) in this application you confirm that the information given in this form is complete and correct and that you take full responsibility for the accuracy of this submission. You confirm that all co-applicants mentioned on this application have been given access to the application and accepted their role in this submission. You shall be actively engaged in, and in day to day control of, the project. You confirm that you understand that progress reports will be required by the funding programme and that no substantive variation in the scheme as outlined in the application will be permitted without prior reference to the funding programme.
Head of Department, Contracting Organisation In confirming your role in this application you are agreeing that the work, if funded will be accommodated and administered in the department/institution and that applicants for whom you are responsible will undertake this work. We would normally expect the person who signs this to be the person who is responsible for the department where the bulk of the research will take place.
Sponsor In confirming your role as sponsor you are agreeing that if funded, your institution is prepared to become the sponsor for this study and will take on all responsibilities as per the Research Governance Framework for Health and Social Care.
Finance Director Administrative Authority / Contracting Organisation In confirming your role in this application you are stating that you have checked the financial details of this research application and read the terms of the standard contract, and that your institution is prepared to enter into such a contract and administer the award if made. You also confirm that the staff grades and salaries quoted are correct and in accordance with the normal practice of your institution
NHS Facilities and Staff nominated signatory's declaration In confirming your role in this application you agree to the use of NHS facilities and staff for this work. Also that you are satisfied by the arrangements made for indemnity.
Partner Organisations facilities and staff In confirming your role in this application you agree to the use of the Partner Organisation facilities and staff for this work.
NHS Costs Nominated Signatory In confirming your role in this application you are agreeing to the NHS costs being funded by your organisation for patients recruited to this trial within the sites covered by your organisation, Further assurance will be sought in relation to NHS costs at other sites.
Representative of the R&D Function of the Devolved Country For research projects originating in Scotland, Wales or Northern Ireland, you will need to provide evidence of support with regards to NHS support and treatment costs. For research projects originating in Northern Ireland (NI), or likely to recruit mainly in NI, the NETSCC programme will need you to provide evidence that the Public Health Agency in Northern Ireland are aware of and approve your NHS Support costs before we can approve any funding. For proposals originating outside NI but using NI as one of many recruitment areas, you will need to contact the Public Health Agency in Northern Ireland before approval, and they will take the final decision as to whether they will support recruitment there.