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2020 NIHR Global Health Research Workshop Fund Pilot - Round 1 Guidance Notes

 

Contents

Introduction

On behalf of the National Institute for Health Research (NIHR), NIHR Academy is launching the NIHR Global Health Research Workshop Fund Pilot (NIHR GHR Workshop Fund) Round 1 2020.

NIHR is committed to supporting world-class global health research through its Global Health Research (GHR) Programmes that aim to deliver direct and primary benefits to patients and the public in low and middle-income countries (LMICs). Currently the NIHR GHR Programmes include the NIHR GHR Units and Groups and awards funded under the Research and Innovation for Global Health Transformation (RIGHT) Calls. Significant investment in training and academic research capacity strengthening is being delivered through the NIHR GHR Programmes. The overarching aim of the GHR Training Programme awards is to add value and build upon existing investment by engaging both those who are supporting training and those undertaking it, and to enable them to benefit from being part of something larger than their own local environment.

The purpose of this NIHR GHR Workshop Fund Pilot is for GHR NIHR Academy Members (see definition below) to plan and lead a workshop with a defined output on a topic that is pertinent to them as an individual and relevant to other participants. The award enables the applicant to develop the skills they will need to be a successful research leader; bringing individuals together for a common aim, to enhance their exposure to multi-disciplinary working, as well as building networks and providing peer support.

Each workshop will be unique in terms of its location, duration, structure, how it is delivered and the context/topic; but with the overall aim to be a platform for learning and development for the GHR NIHR Academy Member who has applied for the GHR Workshop Fund, as well as providing peer to peer support/exchange and collaboration/networking opportunities. In addition, each workshop should have clear tangible outputs and plans for how these outputs will be disseminated/followed-up. Applicants should also consider any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised.

Developing the next generation of global health research leaders capable of working collaboratively and across disciplines to add value and address context specific health and development issues is a key component of the NIHR GHR Workshop concept. This GHR NIHR Academy Member led workshop should be multi-disciplinary in nature. The scheme aims to capitalise on being part of something larger than individual’s own local research environment for the benefit of the individual and their career and foster cross-NIHR GHR working. It is expected that the scheme will contribute to enhancing the GHR Programmes outcomes in achieving direct and primary benefit for patients and populations in LMICs. 

These guidance notes are intended to help in the completion of an application for the NIHR GHR Workshop Fund Pilot, Round 1 (2020). We would encourage applicants to consult the most up to date UK Foreign and Commonwealth Office travel advice when planning a GHR Workshop Fund application; as well as contacting the NIHR Academy Office with any eligibility queries.

Definitions:

NIHR GHR Programme Training Lead - The term NIHR GHR Programme Training Lead refers to the NIHR Global Health Research Training Leads from the NIHR GHR Units and Groups and includes training leads and people responsible for coordinating training in the awards funded under the NIHR RIGHT calls.

NIHR GHR Programmes - The term NIHR GHR Programmes refers to the NIHR Global Health Research Units, the NIHR Global Health Research Groups and the awards funded under the NIHR Research and Innovation for Global Health Transformation (RIGHT) calls.

UK Lead Institution - The contractor and accountable body for the award will be the UK based institution contracted to lead (‘the UK lead institution’) the NIHR GHR Programme that the applicant is from.

Official Collaborating Institution - An official collaborating institution (‘Partner’ or ‘Collaborator’) is an organisation which holds a current collaboration agreement with the holder of the NIHR research contract to participate in global health research work, and which may or may not be in receipt of NIHR funds.

Eligibility

We welcome applicants contacting the office to discuss their eligibility before putting in an application.

The NIHR GHR Workshop Fund Pilot is open to all GHR NIHR Academy Members (PhD and post-doctoral only) based in the NIHR Global Health Research Units, Groups and the RIGHT Programme who meet the following criteria:

  • Undertaking a formal training/career development award, which should meet all of the following criteria:
  1. Be competitive
  2. Include a formal training plan
  3. Have a defined end point (such as an application for further funding)
  • Receive at least 25% funding from the NIHR* for salary/stipend over the lifetime of the individual’s award.* For NIHR Global Health Research Programmes, funding can be from NIHR or from an official collaborating institution. An official collaborating institution (‘Partner’ or ‘Collaborator’) is an organisation which holds a current collaboration agreement with the holder of the NIHR research contract to participate in global health research work, and which may or may not be in receipt of NIHR funds
  • Applicant’s ‘Home Employing Organisation’ and proposed ‘Host Institution’ (where they wish to hold the workshop) are both listed as ‘official collaborating institutions’ and named parties in the GHR Programme’s current collaboration agreement. 
  • Hosted in a setting with a remit for research capacity development (i.e NIHR Global Health Research Programmes)

Please note; only applications in which the applicant’s ‘Home Employing Organisation’ and proposed ‘Host Institution’ (where they wish to hold the workshop) are both listed as ‘official collaborating institutions’ and named parties in the GHR Programme’s current collaboration agreement will be eligible to apply and be considered by the NIHR GHR Training Programme Selection Committee. We encourage all NIHR GHR Programme Training Leads to contact the NIHR Academy in the first instance to discuss eligibility when considering an application. 

Applicants must:

  • Be undertaking the workshop within the timeframe of their current studies/award and the contract of their NIHR GHR Programme
  • Be in a position to complete the award between 1st June 2020 and 31st March 2021
  • Hold the workshop at a location within their NIHR GHR Programme or at one of their GHR Programmes official collaborating institutions that holds a current collaboration agreement with the holder of the NIHR Research Contract to participate in global health research work. This will be the workshop ‘host’ institution
  • Submit a short written report within 2 months of the completion of the workshop; which will include plans for how the workshop outputs will be disseminated/followed-up. Applicants should also consider any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised
  • Have the support of the UK lead institution of the NIHR GHR Programme partnership they are part of

Official Development Assistance (ODA)

The NIHR GHR Workshop Fund is funded by Official Development Assistance (ODA) and as such an individual applying for this award must be able to demonstrate how the award will directly and primarily benefit patients and the public in countries of the Organisation for Economic Co-operation and Development’s Development Assistance Committee List of ODA Recipients (OECD DAC List).

In order to be eligible to receive ODA funding, applications must demonstrate how they meet ODA compliance criteria and outline:

  • Which country or countries on the DAC list of ODA-eligible countries will directly benefit?
  • How the application is directly and primarily relevant to the development challenges of those countries?
  • How the outcomes of the training activity will benefit the health and welfare of a country or countries on the DAC list?

Where researchers wish to work with middle-income countries on the OECD DAC list the application should demonstrate how the research will benefit the health and welfare of less advantaged people in those countries and how their findings could have wider applicability to other low-income countries.

The candidate should also demonstrate in the application that the NIHR GHR Workshop Fund will support a personal and professional development/training opportunity that is not available in their Home Employing Institution.

Scope of Award

The NIHR GHR Workshop Fund Pilot allows GHR NIHR Academy Members (PhD or Post-Doctoral) within the NIHR GHR Programmes to plan and lead a workshop with a defined output on a topic that is pertinent to them as an individual and relevant to other NIHR Academy members and participants (including other researchers and research support staff in the GHR Programmes who are not NIHR Academy Members). Workshop participants may also include other researchers who are not working as part of the GHR Programmes where considered appropriate.

The overall aim of the scheme is to enable the applicant to develop the skills they will need to be a successful research leader; bringing individuals together for a common aim, to enhance their exposure to multidisciplinary working, as well as building networks and providing peer support.

Each workshop will be unique in terms of its location, duration, structure, how it is delivered and the context/topic; but with the overall aim to be a platform for learning and development for the NIHR GHR Academy Member who has applied for the GHR Workshop Fund, as well as providing peer to peer support/exchange and collaboration/networking opportunities. In addition, each workshop should have clear tangible outputs and plans for how these outputs will be disseminated/followed-up. Applicants should also consider any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised.

Developing the next generation of global health research leaders capable of working collaboratively and across disciplines to add value and address context specific health and development issues is a key component of the NIHR workshop concept. This GHR NIHR Academy Member led workshop should be multi-disciplinary in nature. For example bringing together individuals from differing professional backgrounds (e.g. from medics/dentists, allied health professionals, public health, social care, laboratory scientists, non healthcare professionals, policy makers, research support staff, to members of the community/patients etc), as well as diverse methodological and disciplinary approaches (e.g. from basic biomedical, behavioural and social science, health economists, epidemiologists to clinical and applied sciences, including translational science).

In summary the workshop is expected to have the following four overarching objectives:

  • Support a relevant topic that is pertinent to the GHR NIHR Academy Member and of interest to other participants – The topic should be relevant to the individual applying for the NIHR GHR Workshop Fund, their personal and professional development and of interest to other participants
  • Contribute to capacity strengthening of early career researchers – The application should include a description of how the workshop will contribute to the personal and professional development of the individual and other participants. The application should indicate how the individual envisages this occurring (either within each country, or cross-nationally)
  • Enhance the multi-disciplinary exposure of individuals – The workshop should be multi-disciplinary in nature; bringing together communities from different disciplines and methodologies, as well as different professional backgrounds, sectors and countries to enhance individuals exposure to multi-disciplinary working/collaboration
  • Establish new research links or significantly develop existing links, with the potential for longer term sustainability – The aim of the workshop is to stimulate longer term links/networks, as well as to contribute to the personal and professional development of the GHR Workshop participants.

 The following are examples of workshops that could be supported:

  • Multi-Disciplinary Peer to Peer Support Networks; encompassing a range of approaches through which GHR NIHR Academy Members and other individuals give or gain knowledge, skills and confidence in key areas of global health research (for example effective research grant/fellowship writing and interview skills, writing collaboratively, preparation of scientific manuscripts etc; as well as managing the complexities of international multicentre clinical trials, differing clinical practices/working environments, trial recruitment, governance regulations/trial management etc.). The workshop could be an opportunity for participants to work in a facilitated environment, with guidance, paired feedback, group thinking and draw on specialist knowledge provided by invited experts
  • Gender Equity in Global Health Leadership; women's leadership in global health remains problematic because of the unique challenges, social contexts, and political forces that shape women's experiences in LMICs. The workshop could be an opportunity to create a collaborative platform for discussions, training, research policy, networking and mentorship and encourage gender equality in global health leadership
  • Knowledge Mobilisation/Implementation Science; there remain significant knowledge gaps between interventions that research has shown to be effective and their delivery to communities and translation into practice. Policy makers rarely convey clear messages about the policy challenges they face in their specific context and researchers often produce scientific evidence that is not always tailor-made for application in different contexts. The workshop could be an opportunity to bring together key stakeholders working towards the integration of research findings and evidence-based interventions into health and care policy and practice with greater emphasis on the resources and context of local care settings
  • Community Engagement and Involvement (CEI); while the social determinants of health and health inequalities will vary widely according to cultural and geographic contexts, all CEI work will require a deeper understanding of those most affected if they are to have a meaningful and sustainable impact. The workshop could be an opportunity to develop community engagement and involvement strategies and methodologies within multi-disciplinary health intervention research projects.

However, please note, workshops are not limited to just these types of activities and we strongly encourage NIHR GHR Academy Members to develop, plan and lead a workshop on a topic that is pertinent to them as an individual and relevant to other participants. The purpose of this award is to enable the applicant to develop the skills they will need to be a successful research leader; bringing individuals together for a common aim, to enhance their exposure to multi-disciplinary working, as well as building networks and providing peer support.

In doing so, the Workshop Fund aims to capitalise on the benefits of being part of something larger than individuals own local research environments for the benefit of individuals and their careers and foster cross-NIHR GHR working. It is expected that the Workshop Fund will contribute to enhancing the GHR Programmes outcomes in achieving direct and primary benefit for patients and populations in LMICs. 

Please note; the NIHR GHR Workshop Fund Pilot is not intended for the following purposes:-

  • To replace the NIHR Global Health Units and Groups Financial Assurance Fund (FAF)
  • To present an individual’s/group’s research findings (if this is the sole purpose, applicants should consider applying for an NIHR GHR PTTA Pilot award)

Format of Workshop

Each workshop will be unique in terms of its location, duration, structure, how it is delivered and the context/topic; but with the overall aim to be a platform for learning and development for the GHR NIHR Academy Member who has applied for the funding, as well as providing peer to peer support/exchange and collaboration/networking opportunities.

Location – The workshop can be held within the UK or an LMIC; provided that the proposed NIHR GHR Workshop location is part of the applicant’s NIHR GHR Programme (or one of the applicant’s GHR Programme’s official collaborating institutions that hold a current collaboration agreement with the holder of the NIHR Research Contract to participate in global health research work). Details of why applicants have chosen a particular NIHR location for the workshop must be included within the application.

Duration - The duration of the workshop is flexible but needs to be justified in relation to the impact and benefit of the workshop.
Participants/Attendees - The workshop should be planned and led by the applicant (GHR NIHR Academy Member) on a topic that is pertinent to them as an individual and relevant to other participants.

Participants/Attendees - The workshop should be planned and led by the applicant (GHR NIHR Academy Member) on a topic that is pertinent to them as an individual and relevant to other participants.

Workshop participants can include:-

  • Other NIHR Academy Members (see definition above)
  • Researchers and research support staff working in the GHR Programmes who are not GHR NIHR Academy Members
  • Other researchers who are not working as part of the GHR Programmes (where considered appropriate and appropriately justified in the application

The number of workshop participants/attendees is flexible but needs to be justified (considering the funding provided); bringing together communities from different disciplines and methodologies, as well as different professional backgrounds, sectors, organisations and countries to enhance individuals exposure to multi-disciplinary working/collaboration.

Although the primary purpose of the workshop is for individuals/communities to meet face to face and interact, the NIHR Academy also welcomes consideration where deemed appropriate for some workshop participants to connect/engage with the workshop virtually via appropriate means.

Topic, Structure and How the Workshop is Delivered

Applicants must provide a clear outline of the plan for their proposed workshop including:

  • The context/topic for the proposed workshop. The workshop topic should be pertinent to them as an individual and relevant to other participants; but with the overall aim to be a platform for learning and development for the NIHR GHR Academy Member who has applied for the GHR Workshop Fund, as well as providing peer to peer support/exchange and collaboration/networking opportunities
  • Structure/outline of the workshop and the activities that will be undertaken. Each workshop should have clear tangible outputs; including clear, achievable, realistic and quantifiable objectives and plans for how these outputs will be disseminated/followed-up. Applicants should also consider any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised
  • How it is to be delivered. Please provide details of how the workshop will be delivered; as well as details of any invited speakers/experts that will help to deliver the workshop

Applicants must clearly demonstrate how this opportunity would enhance their current and future studies and their CV and how it meets ODA eligibility requirements.

The award must be taken up and the workshop completed within the timeframe of the applicant’s current studies/award. Awards can be undertaken between 1 June 2020 to 31 March 2021, but in all cases must be completed by 31 March 2021 and the financial report must be submitted by 30 April 2021.

Please note; NIHR GHR Workshop Fund awards will be awarded on a first come first served basis, therefore once all of the funding has been committed, the NIHR Academy may no longer be able to accept applications.

Scope of Funding

The GHR Workshop Fund awards funding of up to £10,000 for an GHR NIHR Academy Member (PhD or Post-Doctoral only) to plan and lead a workshop with a defined output on a topic that is pertinent to them as an individual and relevant to other participants. The applications will be assessed by the NIHR GHR Training Programme Selection Committee.

The award is to cover the cost of the workshop and can include the following (if applicable):-

  • Travel Costs for NIHR GHR Workshop attendees (including international airfares for attendees from the UK/LMICs, whichever is not hosting the workshop; as well as to cover travel costs for local workshop participants based in the country where the workshop takes place)
  • Visa, Subsistence and Accommodation (where applicable and justified) for workshop attendees for the duration of the workshop
  • Venue Hire for the duration of workshop. Please note; a ‘day delegate’ rate; including any reasonable catering/refreshment costs may be sought should the workshop be held at a conference facility/event venue
  • Miscellaneous costs (up to a maximum of £1,000 to cover additional costs not already covered, e.g. projector, flip charts and other materials needed for the organisation of the workshops (including networking and social activities) where appropriate and justified
  • Invited Speaker/Expert expenses costs for invited speakers/experts can be included where necessary and should be appropriately justified within the application

The NIHR contracted UK lead institution for the NIHR GHR Programme will be the contract and accountable body for the award and will administer the award. The UK lead institution may need to transfer funds up front to the applicant’s home employing institution to enable the workshop to take place and this cost will be reimbursed by NIHR upon receipt of a suitable invoice based on receipts up to the limit of the amount awarded. 

Travel, accommodation and subsistence rates should be in accordance with the rates approved by the UK Lead Institution or if not available should be classified as ‘economy/standard class’. Prices should be provided in Pounds Sterling (GBP). Please note; salary/stipend/fees, research costs, open access fees, and supervisory fees will not be funded by NIHR under this award. Please refer to the Financial Guidance for NIHR Global Health Research Programme Contract Holders – Exchange Rates for further information.

Application and Selection Process

  • Applicant liaises with their NIHR GHR Programme Training Lead (see NIHR GHR Programme Training Leads) to ensure that they are eligible to apply for a GHR Workshop Fund award prior to submitting an application
  • Applicant liaises with their Home Institution Supervisor and/or Training Lead to plan a suitable GHR Workshop Fund application
  • Applicant’s NIHR GHR Programme Training Lead has confirmed that the Applicant’s ‘Home Employing Organisation’ and proposed ‘Host Institution’ (where they wish to hold the workshop) are both listed as ‘official collaborating institutions’ and named parties in the GHR Programme’s current collaboration agreement in order that the application can be considered eligible
  • Applicant contacts the Director (or Principal Investigator for the RIGHT Award) of the NIHR contracted UK NIHR GHR programme to ensure their support
  • Applicant completes the application form (available from the NIHR GHR Workshop Fund section of the NIHR website)
  • Applicant submits the completed application (signed off by the Director/PI of the NIHR GHR Programme, Home Employing Supervisor, GHR Training Lead and a support contact at the Institution where the workshop will take place) along with their CV via e-mail to academy@nihr.ac.uk. Both documents should be suitably protected to meet UK personal data protection standards. The applicant’s CV should detail their qualifications, awards, publications and experience (3 pages max)
  • Any changes to the formatting of text within the application form may impact the rest of the form and what is visible when reviewing the application. Such issues usually resolve when the form is saved and re-opened, but the applicant needs to ensure that all required text is visible in an electronic and printed copy of this application form prior to submission
  • Incomplete, faxed, posted or late applications will not be accepted under any circumstances
  • The NIHR Academy is responsible for the selection process and subsequent management of the award
  • There is rolling assessment of GHR Workshop Fund Pilot Round 1 (2020) applications from the point they are received by NIHR Academy

Acknowledgement

We will acknowledge receipt of your application within 2 working days of it being received. Applicants should not phone or email the NIHR Academy with enquiries prior to receiving this email.

Assessment Criteria

Applications for the NIHR GHR Workshop Fund will be assessed by the NIHR GHR Training Programme Selection Committee using the following criteria, all of which will have equal weighting:

  • The extent to which the workshop topic is pertinent to the applicant and proposed workshop participants and will provide a high quality and stimulating personal and professional development opportunity
  • The extent to which the applicant has sufficient relevant experience to plan and lead the proposed workshop, bringing in relevant expertise where necessary, and achieve the stated impacts
  • The outline/description of the proposed workshop is clearly articulated and includes clear, achievable, realistic and quantifiable objectives. In addition to consideration of any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised
  • The extent to which the applicant has considered multi-disciplinary working within the workshop proposal and the associated benefits/impacts this increased exposure will bring
  • The extent to which the applicant has considered evaluating the success of the workshop
  • The proposal represents value for money and all costs are fully justifie

Applications will be assessed and must demonstrate how they meet ODA compliance criteria for direct and primary benefit of people in low and middle income countries and outline:

  • Which country or countries on the DAC list of ODA-eligible countries will directly benefit?
  • How the application is directly and primarily relevant to the development challenges of those countries?
  • How the outcomes will promote the health and welfare of a country or countries on the DAC list?
  • Where researchers wish to visit/work with middle-income countries on the OECD DAC list the application should demonstrate how the research will benefit the health and welfare of less advantaged people in those countries and how their findings could have wider applicability to other low-income countries

Award Management

A letter of contract for the NIHR GHR Workshop Fund award will be put in place with the UK based institution contracted to lead (‘the UK lead institution’) the NIHR GHR Programme that the applicants’ home employing institution is partnered with (for UK applicants the ‘home employing’ and ‘UK lead’ may be the same institution).

The UK lead institution may need to transfer funds to the applicant’s employing institution to enable the workshop to take place. NIHR will reimburse the UK lead institution after a final invoice is provided. The NIHR contracted GHR Programmes will:

  • Within 2 months of the completion of the NIHR GHR Workshop or by the 30 April 2021 (whichever is soonest) submit an invoice to the NIHR Academy for incidental expenses incurred during the workshop, up to the limit of the amount awarded
  • Confirm sight and approval of all supporting documentation (i.e. receipts) for expenses incurred and that the costs incurred are as described in the award application and approved by the NIHR Academy Executive. The NIHR Academy reserves the right to request copies of supporting documentation
  • The UK lead institution that the funds are reimbursed to after satisfying the criteria above will take responsibility for ensuring the institution that has borne the cost will be repaid and will inform NIHR Academy as to how much of the funding is disbursed to LMICs
  • In line with ODA requirements, there will be ongoing and post-award evaluation and reporting conditions which will be issued with the contract. Given that this is a pilot activity, NIHR Academy will be requesting information from the applicant and the NIHR GHR Programme Training Lead about the process and the award and encourage you to provide honest and constructive feedback to help the NIHR Academy evaluate the pilot

Successful applicants will:

  • Notify the NIHR Academy when the NIHR GHR Workshop has come to an end;
  • Submit a short written report within 2 months of the completion of the GHR Workshop or by the 31 May 2021 (whichever is soonest), in a form provided by the NIHR Academy, detailing the workshop, achievements and plans for how the workshop outputs will be disseminated/followed-up. Applicants should also consider any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised. Finally, the report will also need to outline any underspends and the reasons for this
  • Work with the UK lead institution to submit receipts and financial report to the NIHR Academy. This will be due two months after visit is complete or before 30 April 2021 (whichever is the soonest)
  • Participate in the NIHR evaluation which is due six months after the workshop is complete (to measure longer term outcomes not immediately apparent at the end of the workshop)

The GHR Workshop Fund awards are GHR NIHR Academy Member led and assessed on this individual’s experience and capacity. Consequently, the award is non-transferrable to another student or NIHR Academy Member.

If the GHR Workshop Fund award holder is unable to undertake the workshop as planned, they must contact the NIHR Academy as soon as they are aware. On a case-by-case basis, the situation will be evaluated to determine if the award can be deferred or must be declined/terminated.

Timeline

Round 1 Competition Launch

w/c 23rd March 2020

Round 1 Closes

1 December 2020

Assessment and approval of GHR Workshop Fund Award

Rolling assessment from the point of application to NIHR Academy

Workshop to take place

Between the 1st June 2020 and the 31st March 2021

Financial statement

Within two months of the completion of the GHR Workshop or before 30th April 2021 (whichever is soonest)

Report/evaluation of workshop

Within two months of the completion of the GHR Workshop or before the 31st May 2021 (whichever is soonest)

NIHR Privacy Notice

Our purpose for collecting information is so we have the necessary information to evaluate your application for a workshop fund and can communicate with you about your application and if awarded post-award requirements. The data we collect here is collected in the public interest. Information provided here may be subject to Freedom of Information requests. 

The NIHR Academy is part of the Department for Health and Social Care (DHSC), National Institute for Health Research (NIHR). The contracting agent for the NIHR Academy is the Leeds Teaching Hospitals NHS Trust (LTHT). The DHSC is the Data Controller and LTHT is the Data Processor under the General Data Protection Regulation (GDPR) EC 2016/679. DHSC NIHR respects the privacy of individuals who share their data and processes it in a manner that meets the requirements of GDPR. The DHSC Data Protection Officer can be contacted by email at: data protection@dhsc.gov.uk  

The NIHR Privacy Policy includes further information including ways we may use your data, our contact details and details on your individual rights regarding how your data is used. Your data may be shared across the NIHR, including with other coordinating centres, to allow the application to be managed and for statistical analysis, and with external award reviewers as part of the process for managing the allocation of an award. Information collected from you will not be shared outside the EEA without your consent.

This notice is under constant review and will be updated and/or revised based on that review as appropriate.  

Statement of Acknowledgment

Data processing relating to applications and awards of NIHR grants by the DHSC is done under the legal basis of public interest. As these are publicly funded awards, there is a requirement to be publicly transparent. The information provided in award applications may be subject to Freedom of Information requests. To meet the requirement of transparency the NIHR Academy publishes details of the awards and awardees, and this may include photographs and email addresses, on our website. You have the right to object, and objections will be considered on a case by case basis so that the balance between public transparency and privacy rights are maintained.

Completing the NIHR GHR Workshop Application Form

Please ensure you read this guidance carefully.

Application Summary

Please ensure that your name, email address, NIHR GHR Programme Training Lead name and email address, Home Employing Institution Organisation and Proposed Host Institution Support Contact (location where the workshop will take place)  are detailed here.

Please also include the NIHR GHR Programme. This should be the UK lead institution that holds the NIHR GHR Programme contract and will be the institution that will administer the NIHR GHR Workshop contract. Please note; workshops must be held at the applicant’s NIHR GHR Programme location (or at one of the applicant’s GHR Programme’s official collaborating institutions that hold a current collaboration agreement with the holder of the NIHR research contract to participate in global health research work).

Section A – Applicant Details

A1 Applicant Details

Please enter your full name, including title, job title, highest level of qualification and current level of study and the start and end dates of your current award.
Professional background. For doctors and dentists, please enter the UK GMC/GDC recognised specialty.  For all other applicants, please enter your discipline or professional background from the drop down menu. This is for NIHR data collection purposes, and has no wider use.

A2 and A3. Applicant Home Employing Institution Details

Please give details of your Home Employing Institution (the institution where you are registered for your current study), and include the name and contact details of your Primary Supervisor. Please also provide a correspondence address and contact details if they are different to those you have already provided. Note: your Home Employing Institution must be part of the NIHR GHR Programmes. Please refer to the ‘Eligibility’ section above for more information.

Section B – Applicant Experience   

Overview of applicant research experience to date. Please give a brief overview of your research experience, highlighting global health experience, to date (150 words max.).

Section C – Proposed Workshop Site – Host Institution Support Contact Details

Please provide the name, job title and contact details of the person who will support you (main point of contact) during the workshop at the Host Institution. Please note; workshops must be held at the applicant’s NIHR GHR Programme location (or at one of the applicants GHR Programmes official collaborating institutions that hold a current collaboration agreement with the holder of the NIHR research contract to participate in global health research work).

Section D – Proposed Plans for the Workshop

Please provide a title for your workshop and the preferred date you wish to undertake the NIHR GHR Workshop.

D1 Workshop Details

Each workshop will be unique in terms of its location, duration, structure, how it is delivered and the context/topic; but with the overall aim to be a platform for learning and development for the GHR NIHR Academy Member who has applied for the funding, as well as providing peer to peer support/exchange and collaboration/networking opportunities.

Please provide a clear outline of the plan for your proposed workshop; including:-

Location. The workshop can be held within the UK or an LMIC; provided that the proposed NIHR GHR Workshop location is part of the applicant’s NIHR GHR Programme’s (or is one of the applicants GHR Programmes official collaborating institutions that hold a current collaboration agreement with the holder of the NIHR research contract to participate in global health research work). Please provide details of the workshop location and why you have chosen a particular NIHR host location for the workshop.

  • Topic and context for the proposed workshop. Please provide details of the proposed workshop topic. The workshop topic should be pertinent to the applicant and relevant to other participants; but with the overall aim to be a platform for learning and development for the NIHR GHR Academy Member who has applied for the GHR Workshop Fund, as well as providing peer to peer support/exchange and collaboration/networking opportunities
  • Duration of the workshop. Please provide details of the duration of the workshop. The duration of the workshop is flexible but needs to be justified in relation to the impact and benefit of the workshop
  • Expected number of workshop participants and description of the audience/participants. The number of workshop participants/attendees is flexible but needs to be justified (considering the funding provided), bringing together communities from different disciplines and methodologies, as well as different professional backgrounds, sectors, organisations and countries to enhance individuals exposure to multi-disciplinary working/collaboration
  • Structure/outline of the workshop. Please describe the structure/outline plan for the workshop and the activities that will be undertaken. The workshop should have tangible outputs; including clear, achievable, realistic and quantifiable objectives and plans for how these outputs will be disseminated/followed-up. Applicants should also consider any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised
  • How it is to be delivered. Please provide details of how the workshop will be delivered; as well as details of any invited speakers/experts that will help to deliver the workshop

Finally, please also explain the relevance of your proposed NIHR GHR Workshop in relation to Official Development Assistance (ODA) eligibility. Specifically, how the application is directly and primarily relevant to the development challenges of a country/or countries on the DAC list of ODA-eligible countries.

D2 Benefits and Impact

Please outline the likely benefits and impact of the proposed NIHR GHR Workshop:

  • The importance/relevance of the workshop topic to you as an individual and other workshop participants and how this will provide a high quality and stimulating personal and professional development opportunity
  • The benefits and impact of holding the proposed workshop and plans for how these outputs will be disseminated/followed-up. Applicants should also consider any potential longer-term benefits that might arise and actions that will be taken to ensure that potential impact is realised
  • Finally, please also explain how the longer term outcomes of the workshop and how the funded activities are expected to directly benefit and contribute to a chain of results that lead to impacts on local health and welfare in the ODA-eligible country or countries (400 words max)

D3 Finance

This section must provide a clear breakdown and full justification of all funds requested in order that the workshop can take place, including a total. Please note the award is for a maximum of £10,000 and all costs included in the application should include a detailed breakdown and be appropriately justified.

Funding is provided to cover the cost of the workshop and can include the following (if applicable):-

  • Travel costs for all NIHR GHR workshop attendees (including international airfares for attendees from the UK/LMICs, whichever is not hosting the workshop; as well as to cover travel costs for local workshop participants based in the country where the workshop takes place)
  • Visa, subsistence and accommodation (where applicable and justified) for workshop attendees for the duration of the workshop
  • Venue hire for the duration of workshop. Please note; a ‘day delegate’ rate; including any reasonable catering/refreshment costs may be sought should the workshop be held at a conference facility/event venue
  • Miscellaneous costs (up to a maximum of £1,000 to cover additional costs not already covered, e.g. projector, flip charts and other materials needed for the organisation of the workshops (including networking and social activities) where appropriate and justified
  • Invited speaker/expert Expenses costs for invited speakers/experts can be included where deemed appropriate and should be appropriately justified within the application
  • Salary/stipend/fees, research costs, open access fees, and supervisory fees will not be covered by this award. Costs should be based on current UK Pounds Sterling (GBP) prices. Please refer to the Financial Guidance for NIHR Global Health Research Programme Contract Holders – Exchange Rates for further information. All applicants are expected to seek appropriate input from the Home Employing and UK lead institution into the finance section of the application form
  • Within 2 months of the completion of the award, the UK lead institution will be expected to submit an invoice to the NIHR Academy. The invoice will be checked in line with the proposed visit plans and justification of funds requested, and when approved, the NIHR Academy will reimburse the UK lead institution
  • The NIHR Academy reserves the right to request copies of supporting documentation.

(300 words max.)

D4. Statement on Official Development Assistance Compliance and Safeguarding

NB this section is to be completed by the proposed host institution and host institution support contact .

Please outline how you as the Host Institution and Host institution support contact:

  1. Will support the applicant during the workshop
  2. What steps you will take to ensure that the workshop will stay aligned with the ODA compliance objectives set out in sections D1, D2, and D3 
  3. How you will ensure that you comply with the following Department for International Development (DFID) safeguarding  standards and guidance  https://www.gov.uk/guidance/safeguarding-against-sexual-exploitation-and-abuse-and-sexual-harassment-seah-in-the-aid-sector and https://www.gov.uk/government/publications/dfid-enhanced-due-diligence-safeguarding-for-external-partners

The NIHR Academy may contact the applicant at the start, along with contacting NIHR GHR Programme Training Leads directly and cross check official partners with colleagues who manage the NIHR GHR Programme contracts. (300 words max.)

Section E – Declarations and Signatures

The following parties must carefully read the declarations and signatures section and insert their name, an electronic signature and date onto the application form:

  • E1 Applicant
  • E2 Home Employing Institution Primary Supervisor
  • E3 Host Institution – Proposed Host Institution Support Contact for the NIHR GHR Workshop

Section F – Monitoring Information

Please use the drop-down list to state how you become aware of the scheme

Equal Opportunities and Diversity

NIHR and DHSC have a duty as a public body to promote equality of opportunity. All applicants will be contacted shortly after the closure date by NIHR Equality Monitoring.

Monitoring ensures that all applications to NIHR Programmes are treated equally in terms of gender, age, ethnicity, sexual orientation, religion and disability.
The NIHR Equality information you share with the monitoring system:

  • Will be stored separately from your application
  • Only be used for the purpose of monitoring equal opportunities
  • Be kept securely and in confidence

In order to measure wider NIHR GHR equality objectives, the NIHR Academy may approach you for additional equality data. If you would like to participate you may indicate so in the consent box in the monitoring section.

Section G – NIHR GHR Programme Director/ RIGHT Award Principal Investigator Statement of Support

All applications should be signed off by the NIHR GHR Programme Director/RIGHT Award Principal Investigator. In signing, they are indicating:

  1. That the applicant’s identity has been verified
  2. That the workshop will benefit the applicant and the overall ODA objectives of their NIHR GHR Programme
  3. That the NIHR contracted GHR Programme agrees to be the accountable body and the contract holder for the award, and agree to the financial arrangements to allow the workshop to take place
  4. Their acceptance of the financial, safeguarding and reporting terms and conditions associated with an NIHR GHR Workshop Fund award

Contacting the NIHR Academy

If you have any queries about the NIHR GHR Workshop Fund, please contact us at:

Telephone: 0113 532 8430

Email: academy@nihr.ac.uk quoting ‘NIHR GHR WORKSHOP FUND’ in the subject heading.