Guidance Notes NIHR Fellowships, Doctoral and Advanced Round 3
The National Institute for Health Research (NIHR) Academy is launching the 3 rd round of Doctoral and Advanced Fellowships as part of the newly restructured NIHR Fellowship Programme, funded by the Department of Health and Social Care.
The NIHR Fellowship Programme supports individuals with the potential and on a trajectory to become future leaders in NIHR research. Applications are invited from individuals within an institution sited in England, Wales or Northern Ireland, who can demonstrate a role in, or contribution to, improving health and wellbeing, health and social care or services. Potential applicants from Wales or Northern Ireland must consult with their national Research and Development (R&D) office before applying (further information is available in the eligibility section of these notes). Scotland is not participating in this round of the programme.
The Fellowships have been designed to support people at various points of their development to become leading researchers, from initial pre-doctoral training right through to senior post-doctoral research. Four different types of Fellowship are available:
- Pre-Doctoral Fellowship
- Doctoral Fellowship
- Advanced Fellowship
- Development and Skills Enhancement Award
These guidance notes provide information for individuals and their host organisations looking to submit an application to the Doctoral or Advanced Fellowship.
NIHR Academy Strategic Themes
As part of the creation of the NIHR Academy, the following broad Strategic Themes have been identified which represent key priority areas for the NIHR Academy. Applications received under these Themes will still have to meet the same quality threshold required for funding, but will be given priority if the number of fundable applications exceeds the maximum that can be funded.
The Themes are:
- Social care
- Public health
- Mental health
- Health data science
If you are proposing research which fits within one or more of these Themes you should indicate this on the application form.
In addition, the NIHR are wanting to promote and increase the number of people with the necessary skills and experience to work at the interface between HEIs, industry and the NHS. Therefore as part of this round we are encouraging applicants to think about how they can involve an industry partner in their application where relevant. Fundable applications which include industry co-funding between 25 and 50% of the total will receive prioritisation in the scenario where the number of fundable applications is more than the budget allows to be funded (like with applications in strategic theme areas).
NIHR Themed Calls
In addition to NIHR Academy Strategic Themes, the Fellowships programme will also be participating in two NIHR wide Themed Calls which were launched 1st October 2018.
1. Improving the outcomes of health and social care for frail people and their carers. (Applications by default will also fall within the Social Care Strategic Theme highlighted above).
2. The management of chronic pain.
There is also a further NIHR highlight notice:
3. Brain Tumours-This highlight notice indicates the continuing interest of NIHR in receiving research proposals in this area, and it encourages collaborative applications that demonstrate how they build on recent initiatives and investment in the area made by the NIHR, the MRC and other research funders.
Details of the Themed Calls past and present, can be found here NIHR Themed Calls website.
Whilst applications within a Themed Call are encouraged, they won’t be prioritised in the same way as NIHR Academy Strategic Themes. In all cases it should be noted that if you are not applying under a Themed Call or NIHR Academy Strategic Theme you should not be put off applying. The majority of awards will still be researcher led, i.e. the applicant proposes the area of research rather than responding to a particular call or theme.
All research funded by the NIHR as part of a training award managed by the NIHR Academy must fall within the following remit:
1. The overall remit of the NIHR is early translational (experimental medicine), clinical and applied health research, and social care research.
2. For personal doctoral-level awards the proposal:
- must be for clinical and applied health research, or social care research
- must have clear potential for directly benefiting patients/service users, carers and the public (but recognising the training element of the research)
- can involve: patients/service users and/or carers; samples or data from these groups; other people who are not patients/service users and/or carers; populations; health technology assessment; or health or care services research
- At doctoral-level, early translational (experimental medicine) research is funded through the NIHR early translational (experimental medicine) infrastructure and particularly the NIHR Biomedical Research Centre (BRC) training programmes.
3. For Advanced Fellowships, early translational (experimental medicine) research will be within remit. A clear and plausible path to patient /service user, carer or public benefit must, however, be demonstrable.
4. NIHR does not support basic research or work involving animals or their tissue.
5. If the work involves biomarkers:
- research that tests whether application of new knowledge can improve treatment or patient outcomes, and has obvious direct potential benefit, is within remit; this might include application of known biomarkers, or other prognostic factors, to refine and test novel therapeutic strategies
- research that aims only to elucidate mechanisms underpinning disease, or identify risk factors for disease or prognosis (including search for biomarkers) is out of remit.
6. The NIHR is also prepared to support high quality research into 'medical education' (defined broadly as education for healthcare providers) and methodological research. It is expected that the research will have the potential to have practical application and the potential impact on patients/service users, carers and the public must be made clear.
Applications are welcome from individuals working in any scientific discipline or sector that can demonstrate a role in, and contribution to, improving the health and/or care of the population served by the health and social care system in the UK.
Annex A lists FAQs in relation to remit.
This Fellowship supports individuals to undertake a PhD in an area of NIHR research. Doctoral Fellowships are 3 years WTE in duration and may be taken up on a part time basis of between 50 and 100% WTE. Applicants from clinical or social care practice are able to include up to 20% clinical/practice time as part of the Fellowship, to ensure the maintenance of their clinical/practice competence whilst undertaking the Fellowship. Doctoral Fellowships are available to start between October 2020 and March 2021.
- For clinical academic applicants: completion of relevant pre-registration training.
- For non-clinical applicants: completion of first degree.
- Proposed host must be an English (or a participating devolved nation) HEI, NHS body or other provider of health and/or care services.
- The applicant intends to register for and complete a PhD.
- Where already registered for a PhD (or MPhil with transfer to PhD), the applicant should not have been registered for more than 12 months at 100% WTE by the time the award starts.
This is a post-doctoral Fellowship and aimed at anyone with a PhD who hasn’t yet been awarded a chair. Whether you are someone who has recently been or about to be awarded a PhD, or someone with several years of post-doctoral experience you will be eligible to apply for an Advanced Fellowship. Applicants will need to state what they wish to use the Advanced Fellowship for and the impact it will have on their career if successful. Whilst the scope of what an Advanced Fellowship can be used for is broad, you are asked to indicate which of the following uses of an Advanced Fellowship best describes your application. If you don’t fit with one of these areas please contact the NIHR Academy office who will be happy to discuss your proposed application with you.
- For individuals who have recently completed or soon to be awarded a PhD but haven’t yet established themselves as an independent researcher.
- For individuals either starting to establish themselves as an independent researcher, or who are already established as an independent researcher but are not yet recognised as an international leader in their field.
- For individuals looking to transition into applied health or social care research from a basic science or non-health/care research background.
- For those individuals who are seeking to re-establish their research career following a significant career break.
Applicants who are active clinicians (defined as being either a registered doctor, dentist or non-medical clinician eligible to apply for the Integrated Clinical Academic programme) or social workers, are able to request up to 40% of their time be dedicated to clinical service/development/practice, which will be covered by the Fellowship. Fellowships are between 2 and 5 years WTE in duration and may be taken up on a part-time basis between 50% and 100% WTE.
The Advanced Fellowship has been designed to be flexible to meet the needs of individual applicants, however this means that careful thought is needed as to the amount of support and duration of fellowship being requested. Requests should be justified and evidence based, and demonstrate the desired impact the fellowship will have on the applicant’s career trajectory.
Individuals are eligible to be awarded up to two Advanced Fellowships sequentially, not normally totalling more than 8 years WTE of funding.
Advanced Fellowships are available to start between October 2020 and March 2021.
- Proposed host must be an English (or a participating devolved nation) HEI, NHS body or other provider of health and/or care services.
- Applicants must hold a relevant PhD or MD, or have submitted their thesis for examination at the time of application. Applicants must have been awarded their PhD or MD by the time they attend interview.
- Individuals must not already hold a Chair at the point of application.
- For clinical academic applicants only: completion of relevant pre-registration training
For applicants who haven’t been awarded their PhD or MD, their primary supervisor will be required to be added to the application form as a participant to confirm that the thesis has been submitted for examination. Written evidence of the award from the awarding body of the PhD or MD will be required prior to attending for interview.
Advanced Fellowship applicants making a transition
The Advanced Fellowship can be used by people to support a transition in their research career as described above. This may be from an area of basic science or nonhealth related research into a research area within NIHR’s remit. Applicants aiming to use the fellowship in this way must clearly articulate how the research project and training and development programme proposed will enable them to make the transition and must also describe the direction they see their research career going in as a result of the fellowship.
Individuals with experience in applied health/social care or clinical research can look to utilise the Advanced Fellowship to transition to become a future health/social care research leader competent in clinical trials. In this case the fellowship should provide a period of intense training in a wide range of subjects relevant to clinical trials and applicants are encouraged to partner with a Clinical Trials Unit (CTU) and undertake masters level training where appropriate. Applicants are strongly encouraged to read the additional guidance for applicants looking to include research and/or research training relevant to clinical trials in their fellowship application, particularly the key skills for competent clinical trialists. https://www.nihr.ac.uk/documents/clinical-trialsguide/20595
Knowledge from research that NIHR funds is not always taken up where it is most needed, which limits the realisation of its potential value. In order to address this, one of the uses of the NIHR Advanced Fellowship is to enable awardees to undertake innovative knowledge mobilisation (that is, to support the more effective use of research knowledge) whilst simultaneously researching implementation processes and impacts. This type of activity can also be referred to as implementation and implementation research.
Through innovative practice and systematic study of that practice, the aim is to advance knowledge and understanding about research use, influence and impact. As such, this scheme is unique in requiring awardees to both carry out knowledge mobilisation and to research the process, thereby contributing to practice and to research knowledge about implementation.
These Advanced Fellowships in Knowledge Mobilisation will be available for a maximum of 24 months full time (part time options between 50% and 100% available). Individuals previously granted an NIHR Knowledge Mobilisation Fellowship or an NIHR Knowledge Mobilisation Research Fellowship are ineligible for funding through this scheme.
There is a drop down box in the Application Summary Information section of the application form where you can indicate if you are applying for an award in Knowledge Mobilisation.
Further information for those applying for a Knowledge Mobilisation Advanced Fellowship can be found in Annex F.
As part of the new structure of NIHR Fellowships, the NIHR has partnered with a number of charitable organisations to offer jointly funded NIHR Charity Partnership Fellowships.
For Round 3 of the Fellowships Programme (October 2019), the NIHR Academy will be partnering with the following charities:-
- Castang Foundation
- Chartered Society of Physiotherapy Charitable Trust
- Diabetes UK ? Kidney Research UK
- Moorfields Eye Charity
- MS Society
- Muscular Dystrophy UK
The application process for these fellowships is the same as for our standard Fellowships and successful applicants will become members of the NIHR Academy in the same way as successful applicants to our standard fellowships. This is in addition to any additional benefits that come from being funded by the partner charity partner.
We would encourage all applicants interested in applying for an NIHR Charity Partnership Fellowship to contact the NIHR Academy in the first instance to discuss their application and answer any questions. Applicants should take note of the specific eligibility criteria for the relevant charity; as well as the standard NIHR Fellowship eligibility requirements detailed above. We would also encourage interested applicants to contact the relevant charity partner to discuss their research area of interest further. All queries about the application process should be directed to the NIHR Academy.
The Castang Foundation
The Castang Foundation is interested in funding research in treatments or interventions for children with any type of neurodisability. Research should have the potential to make a real difference to the lives of children with neurodisability and their families within 5 years of completion.
1 Advanced Fellowship
Name: Professor Jeremy Parr
Role: Castang Foundation Trustee, and Professor of Paediatric Neurodisability, Newcastle University
Chartered Society of Physiotherapy Charitable Trust
CSPCT is interested in funding research which supports the development of effective physiotherapy treatments, as well as research focusing on advice and education to members of the public seeking assistance on prevention, management, rehabilitation and recovery in order to improve their quality of life and wellbeing.
Please note; applicants must hold full practicing CSP membership in order to be eligible to apply for a Partnership Fellowship.
1 Doctoral Fellowship or 1 Advanced Fellowship
Name: Frances Fitch
Role: Research Adviser
Tel: 0207 306 6613
Diabetes UK is interested in funding research into all forms of diabetes and its complications.
1 Doctoral Fellowship
Name: Kamini Shah
Role: Head of Research Funding
Tel: 0207 424 1893
Kidney Research UK
Kidney Research UK is interested in funding research into any renal focused area.
1 Doctoral Fellowship per year from either the April or October rounds
Name: Maggie Anderson
Role: Research Manager
E-Mail: firstname.lastname@example.org or email@example.com
Tel: 01733 367848
Moorfields Eye Charity
Moorfields Eye Charity is interested in funding research in eye health, vision research, ophthalmic related service improvement, education or clinical practice.
Please note; applicants will normally be hosted by either the Moorfields Eye Hospital NHS Foundation Trust or its main HEI partner (University College London). If hosted by another institution a direct collaboration with and benefit to Moorfields Eye Hospital NHS Foundation Trust must be demonstrated in order to be eligible to apply for a Partnership Fellowship.
Up to 2 Doctoral Fellowships or Advanced Fellowships
Name: Ailish Murray
Role: Director of Grants and Research
Tel: 0207 566 2632
The Multiple Sclerosis Society fund research to make sure people with MS have the treatments and services they need. The MS Society is interested in funding research that falls within the 2018-2022 MS Society Research Strategy remit. Priority will be given to applications proposing research to answer one (or more) of the charity’s top 10 research priorities as identified by people affected by MS.
1 Advanced Fellowship
Name: David Coutts
Role: Senior Research Manager
Tel: 020 8438 0822
Muscular Dystrophy UK
Muscular Dystrophy UK is interested in funding research that is relevant to any of the muscular dystrophies or related neuromuscular conditions the charity support.
1 Doctoral Fellowship
Name: Dr Alison Stevenson
Role: Senior Grants Manager
Tel: 020 7803 4812
Applying for a Partnership Fellowship
The submission procedure and deadline for applying for jointly-funded NIHR Charity Partnership Fellowships is the same as the standard NIHR Fellowship application.
Please indicate in the ‘Application Summary Information’ Section and under the subheading “Partnership Fellowship” the name of the Charity Partner you are applying to for the jointly funded Partnership Fellowship.
Any jointly funded Fellowships will be offered at the same funding level as any other NIHR Fellowship and under standard NIHR terms and conditions except where additional terms and conditions are specified by the joint funder.
Review of Partnership Fellowships will follow the same process as for standard Fellowships, with all applications being considered alongside each other. This means that in the situation where there are more fundable applications to a Partnership Fellowship than there are fellowships available, the remaining fundable applications will be considered as standard NIHR Fellowships.
Please note; if you are applying for an NIHR Charity Partnership Fellowship, your information (including your NIHR application forms – Stage 1 and Stage 2 and subsequent progress/annual reports) will be shared with the charitable organisation you have chosen to partner with as part of the review process and ongoing monitoring of the award.
Applications for Doctoral Fellowships are assessed on the following criteria:
- Relevant previous research experience and/or training suitable for undertaking a PhD in applied health or social care research.
- Outputs from previous research experience and training relative to career stage and background.
- Suitability and commitment of the applicant to a career as a researcher in applied health or social care research.
- Potential to become a future leader in applied health or social care research.
- Scope of research suitable for a PhD.
- Relevance of research to patients/service users, carers, the public and users health and/or care services.
- Suitability and standard of methodology and research design to answer research question being proposed.
- Likely impact of the research to patients/service users, carers, the public and health and/or care services.
- Quality of doctoral research already undertaken (where relevant).
- Appropriate and meaningful patient/service users, carer and public involvement.
- Quality and scope of review of existing evidence.
- Quality of plain English summary.
- Quality and relevance of the academic training proposed.
- Suitability and experience of supervisory team.
- Standard and level of host organisation’s support including evidence of supporting other early career researchers.
- Track record of Host Department(s) in the research area being proposed.
Applications for Advanced Fellowships are assessed on the following criteria:
- Relevant previous research experience and/or training suitable for undertaking the research described within the application.
- High quality outputs from previous research experience and training relative to career stage and background.
- On a trajectory to become a future health/social care research leader.
- For early career post-doctoral applicants or those transitioning into applied health/social care research; evidence of commitment to a career as a researcher in applied health or social care research.
- For more experienced post-doctoral applicants; evidence of independence or starting to establish independence as a researcher, including establishing collaborations and building research capacity.
- Relevance of research to patients/service users, carers, the public and health and/or care services.
- Suitability and standard of methodology and research design to answer research question being proposed.
- Likely impact of the research to patients/service users, carers, the public and health and/or care services.
- Appropriate and meaningful patient/service users, carers and public involvement.
- Quality and scope of review of existing evidence.
- Quality of plain English summary.
- The amount of support requested (both financial and duration of the Fellowship) is justified and evidence based.
- Quality and relevance of the academic training proposed.
- Suitability and experience of research support and mentoring team
- Standard and level of host organisation’s support and commitment to the applicant, including evidence of supporting other early career researchers.
- Track record of Host Department(s) in the research area being proposed.
Fellowships must start on the first of the month and for this round, Fellowships will be available to start between 1st October 2020 and 1st March 2021. Applicants looking to start their Fellowship later than 1st March 2021 should apply to the next round of the competition, launching in April 2020.
Part time options
Applicants are able to select the WTE they wish to hold the fellowship at between 50% and 100%. For Doctoral Fellowships, which are always 3 years WTE, the end date will automatically adjust depending on the WTE selected.
For Advanced Fellowships, which are between 2 and 5 years WTE, you will need to select the number of WTE years and % WTE requested and the total duration of the award will be automatically calculated in months.
When considering the length of Advanced Fellowship, both in terms of WTE and the length of the award, careful thought should be given to the following:
- Clear justification for the total WTE requested (between 2 and 5 years), in terms of what the funding will enable you to do (both research and training) and more importantly what the impact of this will be on your career.
- How the fellowship will be managed over the total duration of the award, taking into account, especially for longer awards; how the research and training programme will adapt to advances in the field, and also how suitable management and governance arrangements will be maintained over the whole duration of the award.
Scope of Funding
1. Applicants need to identify an eligible Host Organisation which will act as their employer for the duration of the Fellowship. Any organisation wishing to host an NIHR Fellowship must be able to provide the applicant with a contract of employment for the duration of the award and be capable of fulfilling the role of research sponsor as set out in the Research Governance Framework for Health & Care (https://www.hra.nhs.uk/planning-and-improving-research/policies-standardslegislation/uk-policy-framework-health-social-care-research/). Further guidance on the roles and responsibilities of a research sponsor can be found on the Health Research Authority’s (HRA) website (http://www.hra.nhs.uk/resources/before-youapply/roles-and-responsibilties/sponsor). Host Organisations can either be a recognised Higher Education Institute (HEI) or any other organisation which provides Health or Social Care Services and is based in England or a devolved nation and in receipt of public funding (for example, social enterprises or local authorities). Applicants with a non-HEI Host Organisation should include details of a partner HEI(s) in the proposed training and development programme question of the application form. For Doctoral applicants from non-HEI organisations one of the partner HEIs must be the institution with which the PhD will be registered.
2. An NIHR Fellowship award requires that the award holder has a contract of employment with the host organisation for the duration of the Fellowship. The Department of Health and Social Care (DHSC) will enter into a Fellowship contract with the host organisation. Government procurement transparency regulations require the publication of all contracts made with the DHSC to be made available on the DHSC website. Confidential information including research proposals (excluding the Plain English Summary, which will be published), detailed finance information, bank details, and departmental staff names (other than the award holder’s name) will be removed from the published versions.
3. NIHR Fellowships are individual training awards which will offer funding to cover the salary costs of the individual, their PhD tuition fees (for Doctoral applicants only), and the costs of an appropriate research project and training and development programme.
4. The costs that will be met by the Fellowship awards differ slightly depending on the type of host employer that is chosen by the applicant (i.e. NHS, HEI or other). These costs are summarised in Table 1 below.
5. For non-clinical applicants the Fellowship does not include or pay for any activities other than the research and research-related training proposed in a successful application.
6. For clinical/practice applicants (including social care practitioners) applying for a Doctoral Fellowship on a full time basis, up to 2 sessions per week (i.e. 20%) may be allocated to clinical/practice time for service and/or training. If undertaking part time this should be reduced accordingly up to a maximum of 20%. The remaining time must only be allocated to the research or research-related training proposed in the application. For Advanced Fellowship applicants who are active clinicians/practitioners, it is possible to request up to 40% of time be dedicated to clinical/professional service/development, which will be covered by the Fellowship. In this situation it should be made clear within the application how any clinica/practice time being covered by the Fellowship links to and is complementary to the research being proposed. It is also possible to undertake a Fellowship less than full time to allow for clinical/practice service/training to take place outside of the Fellowship. In this situation no justification or link to the research is required.
Table 1: Summary of Fellowship Costs
Applicants from the Devolved Administrations
Potential applicants from Wales or Northern Ireland must contact their respective Government office to discuss their intentions before completing the application form. Potential applicants must also inform their local Research and Development (R&D) office of their intention and seek their advice prior to completing an application for this programme. Please note that the Welsh Government will only support a limited number of successful applications per year. Scotland is not participating in the programme in this round.
The declaration for applicants from the Devolved Administrations must be completed by an authorised representative of the research and development function from the devolved country you are applying from. Applications from the Devolved Administrations received without this declaration completed will be considered ineligible.
Please note that successful applications from applicants based in Wales or Northern Ireland will be managed by their local R&D office. Applicants should seek their advice on the appropriate title to use and access to training opportunities post-award.
Welsh Devolved Administrations Contact Details:
Department for Health and Social Services
Research and Development Division
Contact: Mark Boggett
Northern Ireland Devolved Administrations Contact Details:
Health & Social Care R&D Division of the Public Health Agency Northern Ireland
12-22 Linenhall Street
Contact: Sorcha Finnegan
Tel: 028 9536 3490
Clinical applicants from Northern Ireland looking to make an application should discuss further with the Northern Ireland office if they are looking to undertake any clinical service during the time of the Fellowship.
Application Procedure and Selection Process
- The NIHR Academy uses an adapted version of the NIHR Standard Application Form (SAF), which comprises of 2 stages. The stage 1 form needs to be submitted by the published deadline. Those applicants who are shortlisted for interview will be required to complete and submit a stage 2 form in advance of attending for interview.
- The NIHR Academy can advise on eligibility and remit enquiries, and answer queries you may have when completing the application form but cannot comment on the design and/or methodology of specific research projects. Please contact the Research Design Service (RDS) for help and advice with your research design and methodology https://www.nihr.ac.uk/explorenihr/support/research-design-service.htm
- All applications for Doctoral and Advanced Fellowships undergo an initial screen for eligibility and compatibility with the NIHR remit. Following this, applications are reviewed by the Panel before a decision is made as to which applications are to proceed to the next stage. For Doctoral applicants this is an interview by the review Panel. For Advanced applicants this is peer review by external experts, and if successful at this stage will proceed to an interview by the review Panel.
- If you are successful in being selected for interview, you will be invited to Leeds to be interviewed by the review Panel. Details of Panel membership can be found on our website https://www.nihr.ac.uk/explore-nihr/academyprogrammes/fellowship-programme.htm. You will be asked to give a 5 minute presentation to the Panel that will be followed by 20-35 minutes of questions depending on the level of award.
- Review Panels will make recommendations for funding that will be considered by the Chief Scientific Adviser and the Director for the Department of Health and Social Care (DHCS) Science, Research and Evidence (SRE) Directorate. Once confirmed, the funding decisions will then be communicated to applicants.
- Applicants will be informed of the outcome of their application by email when all required processes are complete.
- The selection process and subsequent management of the Fellowships will be managed by the NIHR Academy (with the exception of devolved nation candidates, who will be managed by their local devolved nation’s office).
- All documents must be submitted in English.
- Fellowships cannot be deferred.
- If applicants are successful in being awarded an NIHR Fellowship while simultaneously being involved in another NIHR research training award competition, they will be asked to decide which programme they would like to continue with and will be withdrawn from the other.
- Research projects undertaken as part of a NIHR Fellowship may be included on the NIHR Portfolio. For further details https://www.nihr.ac.uk/researchers/collaborations-services-and-support-for-yourresearch/run-your-study/crn-portfolio.htm
Rules on re-applications
Unsuccessful applicants will only be able apply to the same fellowship on one further occasion. There are some exceptions to this which are explained in the FAQ document in Annex C. This does not include applications to predecessors of this new programme (e.g. Doctoral Research Fellowships (DRFs), Post-Doctoral Fellowships (PDFs), Transitional Research Fellowships (TRFs), Career Development Fellowships (CDFs), Senior Research Fellowships (SRFs) or Clinician Scientist). In addition, with the move to 2 rounds per year, it won’t be permissible to apply to the same scheme within 12 months of making an initial application.
Application deadlines and timetable
Your application must have been submitted by the deadline and any signatories must have approved your application by this time using the Academy Research Awards Management Information System (ARAMIS) online application system.
All components of your application including supporting documents (i.e. references, CTU support letter) must be submitted by the deadline.
No additional supporting documents will be accepted after the deadline. Please give yourself sufficient time to obtain your signatory’s approval before the deadline. No exceptions will be made.
Please see the timetable listed below for key dates relating to the selection process.
Applicants are asked to keep the interview dates available to attend an interview in Leeds. Please note these dates are not negotiable.
Competition opens for applications for all Fellowships
1 st October 2019
Doctoral Stage 1 closing date for submission of online application
17th December 2019 by 1pm
Doctoral Stage 2 invitation
w/c 6 th April 2020
Doctoral Stage 2 deadline
5 th May 2020 by 1pm
Interviews held in Leeds
10 – 11th June 2020
Awards start on 1st of month
1 st October 2020 to 1st March 2021
Advanced Fellowship Timetable*
Competition opens for applications for all Fellowships
1 st October 2019
Advanced Fellowship Stage 1 closing date for submission of online application
3 rd December 2019 by 1pm
Stage 2 invitation
w/c 11th May 2020
Stage 2 deadline
9th June 2020 by 1pm
Interviews held in Leeds
w/c 13th July 2020
Awards start on 1st of month
1 st October 2020 to 1 st March 2021
Registering, Completing and Submitting the Application
All Fellowship applications must be completed and submitted via the online application system. This can be accessed via: https://aramis.nihr.ac.uk/Login.aspx.
Before you can start an application you will be required to register on the system. You will be asked to supply a valid email address and to complete some basic information. Once this has been submitted you will receive an email confirming your registration and a temporary password. You should follow the instructions in the email to log onto the system.
Once signed into the system you will be able to update various details including your CV (in ‘manage my details’) and apply for any open applications. To start an application you will need to go to ‘My Applications’ and select ‘New Application’. You should then select the level of fellowship you wish to apply for from the list provided.
After answering all the eligibility questions you will be able to start completing the online form. Please make sure you read all available guidance text including this document as well as any online instructions thoroughly whilst you are completing the form.
Completing and submitting the form
Please see Annex B for flow diagrams of the application submission process.
You will need to complete all of the mandatory sections of the form and enter under the ‘Participants and Signatories’ section the names and contact details of participants and signatories. Once all other parties have made their contribution, you will be required to ‘Submit’ the application to the signatories for final sign off before the closing date. Please note that you will need to read and be aware of the roles of participants and signatories as described in these guidance notes.
You will only be able to press the ‘Submit’ button, which will send the application for final sign off by the signatories when:
- all mandatory sections of the application form are complete;
- all participants have agreed to be part of your application;
- the signatory has agreed to their role;
- the Head of Department has completed the ‘Host Organisation Support Statement’.
Please note; when completing the application form, you are advised to validate your application as you go. You will find a Validation Summary button in the left hand menu. This section will detail any points within your application that are either incomplete or incorrect. Failing to validate your answers may result in you being unable to submit your application by the required deadline.
You are required to supply the names and email addresses (if not already registered on the ARAMIS application system) of the individuals who will be undertaking ‘participant’ roles as part of your application. Everyone named in this section will be acting as a ‘participant’ to your application and will need to agree to be part of this application. Participants are required to review the declaration for the role before confirming participation as part of the one-click ‘confirm’ process.
By confirming participation, participants are acknowledging their involvement and input into this application and agree to be involved in it before it is submitted. You must ensure all participants are happy for your application to be submitted before submitting it on the online system. Details of the individuals who will be required to approve your application after submission (signatories) should be entered in the ‘Participants & Signatories' section. Please note it is often the case that one or more of the participants named in this section are also named in the "Participants and Signatories" section of the form.
Required Participants (if applicable):
Participants at Stage 1:
- Devolved Administrations: This participant is only mandatory if you are applying from a devolved nation. This needs to be an authorised signatory of the research and development function of the devolved country you are applying from.
- Primary Supervisor (Doctoral): The individual named as your primary supervisor for your PhD must agree to participate in the application and confirm they will act as your Primary Academic Supervisor, support your career development and abide by the conditions under which an award may be granted. The Primary Supervisor must also confirm that the information provided by you describes the status of your current / proposed research doctorate studies and also confirm that any proposed part-time study arrangements have been agreed and meet University regulations.
- Primary Supervisor (Advanced): If you are an Advanced Fellowship applicant and currently registered for a PhD/MD programme or masters leading to a PhD your supervisor will need to declare that the information supplied in your research doctorate is a current and accurate reflection of its current status. If you have indicated that your research degree has not yet been awarded in the research degree section then it is mandatory to include your primary supervisor in the application.
- Supervisor (Doctoral): All supervisors detailed in the ‘Research Supervision’ section must agree to participate in the application and confirm they will act as your supervisor for research and career development and agree to abide by the conditions under which an award may be granted.
- Research Support (Advanced): The individual(s) providing Research Support (mentorship) must confirm that they have read the application and the guidance notes and are willing to act as your mentor for research and career development and agree to abide by the conditions under which an award may be granted.
Participants must confirm their participation on your application before you will be able to press the submit button. They will have no further action to take in the submission process. It is recommended that you contact your participants and signatories as early as possible to ensure they understand any action they must take and will be available to sign off when you submit.
You are required to supply the names and email addresses (if not already registered on the ARAMIS application system) of the individuals who will be ‘signing off’ your application. Once their contact details have been entered, the signatories will be invited to log into the system and confirm their participation. Details of what is required and expected of each of the roles can be found below.
Signatories will be required to agree to the role being asked of them in the application before the application is submitted by the applicant, and then approve the final version of the application after it has been submitted via the online system, i.e. all signatories must have agreed to participate and complete their sections before the applicant is able to press the SUBMIT button and send the application for signatory approvals. Signatories must approve the application after the applicant has selected the SUBMIT option but BEFORE the application submission deadline. Please see the 'Application Submission Process Flow Diagram’ (Annex B) for further information. The final signatory approval will result in the application being fully submitted to the NIHR. All parties (applicant, participants and signatories) will be notified of this via an automated system generated email.
NIHR will not accept any applications unless fully approved by your signatories prior to the 1pm deadline, no exceptions will be made.
- Head of Department or Senior Manager: You will be required to include the Head of Department from your Host Organisation. The Head of Department from the host organisation (in which this award will be based) must confirm that they support this application and that, if funded, the research and training will be supported and administered in the named organisation and that the applicant for whom they are responsible will undertake this work. As such, the Head of Department will be required to complete questions in the ‘Training & Development and Research Support’ section of the Stage 1 Application Form.
Once the application is ready (see list of required steps under the ‘applicant’ heading above), you will be able to ‘Submit’ the application for final sign off by the signatories. At this point, the signatories will be prompted to log back into the system and approve the finalised application. The application will not be submitted to the NIHR for consideration until all the required signatories have approved the final version. When the last signatory presses the approve button, the application will be submitted to NIHR.
Please note that all of the steps described here need to take place before the deadline of 1:00 pm on 3rd December 2019 (Advanced Fellowship) or 17th December 2019 (Doctoral Fellowship), no exceptions will be made.
Applicants shortlisted for interview will be required to complete a Stage 2 application. As above, your application will need to have been submitted to signatories and they must have signed off the application in advance of the deadline.
Participants at Stage 2:
- Research Contract Officer: A Research Contract Officer at the Host Organisation must confirm that they have read the guidance notes for the relevant NIHR Programme and the standard NIHR contract, and confirm that the Host Organisation would be willing to accept an award according to the published terms and conditions of the NIHR standard contract.
- Sponsor: If the award includes a clinical trial then an authorised representative of the organisation that will sponsor the clinical trial outlined in this application must confirm that the organisation supports the application and has, where applicable, confirmed with the CTU named in this application that they support this application and the arrangements for managing the trial.
- NHS or Partner Facilities: A representative of the NHS or other partner facilities must agree to participate in this application if any NHS support or treatment costs are being incurred as part of the research. The representative of the NHS body incurring any NHS Support and Treatment Costs must confirm that they will ensure that all NHS Support and Treatment Costs in the application are correct and the aforementioned organisation is prepared to meet these costs.
- Host Organisation Administrative Authority or Finance Officer: The Administrative Authority or Finance Officer for the employing host must confirm that they will ensure the accuracy of the financial details of the application and that the host organisation is prepared to carry out this research at the stated costs and to administer the award if made.
Should you require assistance in completing the online form, please contact the NIHR Academy at 0113 532 8410 or by emailing firstname.lastname@example.org.
Completing the Application Form
Stage 1 Guidance
1. Application Summary Information
Please give details of the organisation who will be the contractor if the project is funded.
Please note that we expect the applicant’s proposed host organisation (substantive employer) to act as the contractor.
Please also bear in mind that:
If the name of your Host Organisation does not appear in the pre-populated list please email email@example.com.
Research Title – 300 word limit
The project title should state clearly and concisely the proposed research. Any abbreviations should be spelled out in full.
Select the appropriate research type. If you are not sure which category to select, choose the closest match to your project as this can be adjusted later. NIHR definitions of these terms can be found here: https://www.nihr.ac.uk/glossary.
Please indicate the type of Fellowship you are applying for using the drop down lists available. Please ensure you have read the relevant guidance above before selecting your responses to these questions.
Proposed Start Date
Please note this should be from 1st of the month regardless of whether this is a working day or not. Please be realistic about your possible start date taking account of the necessary contracting, and staff recruitment prior to starting your project.
WTE of Award
Awards can only be undertaken with the WTE options given.
Doctoral applicants: please select whether you wish to hold the Fellowship on a full time basis over 3 years (100% WTE) or part-time equivalent from 50% WTE or above.
Advanced Fellowships applicants: please select whether you wish to hold the Fellowship on a full time basis, or part-time basis at 50% WTE or above. Please also select the duration of award between 2 and 5 years WTE.
For non-clinical applicants the Fellowship does not include or pay for any activities other than the research and research-related training proposed in a successful application. All other activities must be undertaken outside the percentage time declared as the basis of the Fellowship.
For clinical/practice applicants applying for a full time Doctoral award only, up to 2 sessions per week (i.e. 20%) may be allocated to clinical/practice time for service and/or training. If undertaking part-time this should be reduced accordingly up to a maximum of 20%. The remaining time must only be allocated to the research or research-related training proposed in the application.
For clinical/practice applicants applying for an Advanced Fellowship, up to 40% of time can be allocated to clinical/practice for service and/or training.
You should indicate in the Training and Development section of the application if you are requesting time for clinical sessions to be covered by the award.
Estimated Research Costs
Enter the total amount of research costs requested (not including NHS Support & Treatment costs). Please enter the 100% cost whether HEI (FEC) or NHS.
Estimated NHS Support & Treatment costs or external (not NHS) intervention costs
Enter the total amount of NHS support and treatment costs or external (not NHS) intervention costs associated with this proposal. Please be aware that the fellowship award will NOT include NHS Support and/or Treatment Costs.
2. Applicant CV
Please note some of the responses to these questions are automatically pulled through from information you have entered in the ’Manage My Details’ page.
Degrees and Professional Qualifications
Please give the full details of any completed higher degree(s) and, where relevant, the full details of any higher degree(s) you are currently undertaking.
Present and previous positions
When entering details of your current and previous positions please indicate at what percentage (WTE) in each post you were undertaking research. For example, if you were a Clinical Lecturer and undertook research for 2.5 days a week and clinical/practice work for 2.5 days per week; please enter 50% for that position. If you have worked part time at 60%, and undertook research for half of that time, please enter 30% for that position.
Research grants held
Details of all relevant grants obtained in the last five years should be provided, including personal research training awards or Fellowships, plus any additional previous grants relevant to this application. Please indicate clearly any co-applicants and provide brief details of the nature and full extent of your involvement (e.g. project design, project management, day to day running, data collection, data analysis, writing papers for publication, etc.).
Please also include in the ‘Role in Research Grant’ box for each entry: registration number and name of registry and the DOI of the main related publication. Where the study is still ongoing or final results have not yet been published, please provide an estimated publication date. This is inline with the NIHR policy on clinical trial registration and disclosure of results.
It is recognised that the outputs in terms of grants and publications will vary depending on your experience, profession and level of award being applied for. Linking to and using the response to the Applicant Research Background section you should highlight the impact of outputs listed under research grants and make the case for why your experience and outputs make you suitable for the fellowship being applied for.
Please note that your research grant record must be completed within the application form and not via the CV section on ARAMIS.
Details of articles which are in press and have been accepted as final by the publisher may be included. Depending on professional background and expertise, you are not necessarily expected to have an extensive list of publications for the Doctoral level of the programme, or if you are an early career Advanced level applicant.
Only publications relevant to your application should be included.
Do not include abstracts, conference proceedings or articles in preparation. If relevant, details of these may be included in the ‘Applicant Research Background’ section.
Relevant Prizes, Awards and other Academic Distinctions
Please provide details of any awards or distinctions that would be relevant to your application including details of what the award was for.
The NIHR is an ORCID member and encourages all researchers to obtain this persistent digital identifier that distinguishes you from every other researcher. You must include an ORCID iD in your application. Without it, your application will not be validated and you will not be able to submit. For more information and to register please see http://orcid.org/.
This question is included with the application form (in addition to being asked as part of equal opportunities monitoring) to ensure we are meeting NIHR’s commitment to gender equality in relation to academic career progression. The response to this question will not be displayed to the review panel.
3. Applicant Research Background
Select the one option which best describes your professional group. This will determine the options that appear below for your professional background.
Please describe your research career to date – 1000 word limit
Please use this question to describe your research experience and career to date and how this makes you suitable for this award, and to undertake the research being proposed. Please include the follow:
Impact of Fellowship
Please describe the impact this fellowship will have on your career, noting a fellowship should provide you with a step change in your career trajectory. For Advanced Fellowship applicants only, you should also provide some justification for the resources and length of funding you have requested in the context of the impact this will provide.
Has this application been previously submitted to this or any other funding body? – 500 word limit
Select ‘Yes’ or ‘No’ to indicate whether this or a similar application has previously been submitted to this or any other funding body. This must include any previous submissions for an NIHR research training award, even if the proposed research has changed. Please detail the title of any previous submission(s), the funding body and scheme, the outcome and the date this is due if a decision is pending. If the application was unsuccessful please indicate why and detail how this application differs from previous submission(s) and how any feedback received has been used to inform this application
Employment breaks - 250 word limit
Please use this question to detail any employment breaks you wish to make the review Panel aware of.
4. Plain English Summary of Research
The importance of a plain English summary – 600 word limit
A plain English summary is a clear explanation of your research.
Many reviewers use this summary to inform their review of your funding application. They include clinicians, practitioners and researchers who do not have specialist knowledge of your field as well as members of the public. If your application for funding is successful, the summary will be used on the NIHR and other websites.
A good quality plain English summary providing an easy to read overview of your whole study will help;
If it is felt that your plain English summary is not clear and of a good quality then you may be required to amend it prior to final funding approval.
It is helpful to involve patients/service users/carers/members of the public in developing a plain English summary.
When writing your summary consider including the following information where appropriate;
The plain English summary is not the same as a scientific abstract - please do not cut and paste this or other sections of your application form to create the plain English summary.
Further guidance on writing in plain English is available online at NIHR Make it clear http://www.invo.org.uk/resource-centre/plain-english-summaries/nihr-funding-applications/.
For further support and advice on writing a plain English summary, please contact your local Research Design Service https://www.nihr.ac.uk/explore-nihr/support/research-designservice.htm
5. Scientific Abstract- 500 word limit
The scientific abstract should be a clear and concise scientific summary of the Detailed Research Plan / Methods.
The following is a list of potential elements/headings that might be included depending on the design of the proposed research, the setting and programme being applied to, and whether it is for primary research or evidence synthesis. It will be for researchers to decide the appropriate elements to be included in the scientific abstract and could include elements outside this list. Applicants may find the guidance on the EQUATOR Network website (www.equatornetwork.org) useful.
6. Detailed Research Plan – 5000 word limit
Using all of the headings (in the order presented) and guidance below, please use this section to clearly explain your proposed research. As this is the main part of your application detailing your proposal which will be considered by the reviewing Panel you should ensure that the information is accurate, succinct and clearly laid out.
The NIHR expects appropriate and relevant involvement of patients/service users, carers and the public and other key stakeholders in the research it supports. It is essential to set out your plans to involve patients and the public in this application. Your patient/service users, carers and public involvement plans will be assessed by the funding Panel including patient/service users, carers and public members.
Information and resources to assist you can be found on the INVOLVE website (a detailed definition of patient/service users, carers and public involvement in research, briefing notes for researchers on how to involve patients and the public/service users, carers and an involvement cost calculator and budgeting guide).
In this section it is important that you identify all stakeholders who are relevant to your research proposal. For each stakeholder group you need to be clear about how they benefit from your proposed research and, where appropriate, how they have been involved in the development of the application, as well as the plans for their involvement in the proposed research.
If the research you are proposing includes a clinical trial, feasibility study or pilot study, or if your area of research is related to clinical trials, you are strongly encouraged to read the NIHR Clinical Trials Guide for Trainees before starting an application.
2. Why is this research important in terms of improving the health and/or wellbeing of the public and/or to patients/service users, carers and health and care services?
1. What is the problem being addressed?
Provide a clear explanation of the health or care problem to be addressed, the impact on patients/service users, carers as well as health and care services, and how this research would fill a demonstrable evidence gap.
It is essential that you clearly identify the health and care need your research meets or contributes to. Please outline the anticipated value or contribution the study will provide.
3. Review of existing evidence - How does the existing literature support this proposal?
Explain why this research is needed now, both in terms of time and relevance. We will only fund primary research where the proposed research is informed by a review of the existing evidence. Doctoral applicants and early career Advanced applicants can propose to undertake a systematic review as part of the fellowship, provided it is well justified.
4. What is the research question / aims and objectives?
Please summarise the research question / key aims and objectives.
5. Project Plan
Provide an expert description of the project plan of investigation plus any additional points required to support statements made in the previous sections, and include any key references required to justify the points made (e.g. in the use of particular outcome measures or methods of analysis). You should include where applicable; study design, justification of sample size, selection and exclusion criteria, methods of data collection and analysis, and justification for your choice of methodology.
6. Dissemination, Outputs and anticipated Impact
The purpose of this section is for the applicant to describe what the outputs of the research might be, how these will be disseminated and what impact there might be. Please consider the following questions when completing this section
In describing the anticipated impact of the expected outputs on the health and care of patients/service users, carers, the public, and on health and care services, please consider; patient/service users, carer benefit; changes in NHS and/or care service (including efficiency savings); commercial return (which could contribute to economic growth)
7. Project Management
Please outline the processes that will be put in place to ensure the research described will be well managed. This should complement your research timetable upload (see ‘10. Uploads’ below).
Outline any ethical and/or other regulatory issues, and arrangements for handling them. If there are no plans to obtain ethical review, this must be clearly justified. (Note that work outlined in your application/protocol must adhere to the Research Governance Framework).Further guidance on the approval process is available from the Health Research Authority (HRA) (http://www.hra.nhs.uk/about-the-hra/our-committees). The MRC and the HRA have designed a tool to help you decide whether you need ethical approval which you can find here: http://www.hra-decisiontools.org.uk/ethics. However, if you are unsure whether your research requires ethical approval please contact the HRA directly and they will be able to advise.
9. Success Criteria
Please set out the measurements of success you intend to use and also the key risks to delivering this research and what contingencies you will put in place to deal with them. This section should identify appropriate actions that would reduce or eliminate each risk or its impact.
7. Training and Development and Research Support
Proposed training and development programme – 1000 word limit
Please use this section to detail the training and development you will undertake as part of the Fellowship. This should cover both the training you may need to undertake the research being proposed but also training designed to support your development as a future health\social care research leader.
Please use this section to detail the training and development you will undertake as part of the Fellowship. This should cover both the training you may need to undertake the research being proposed but also training designed to support your development as a future health\social care research leader.
For clinical/practice applicants (including social care practitioners), please also use this space to indicate if you will be using the award to undertake clinical/practice sessions. Doctoral Fellowship applicants can request up to 20% be allocated and Advanced Fellowship applicants can request up to 40% be allocated. It should be made clear what percentage of time is being requested and how any clinical time being covered by the Fellowship links to and is complementary to the research being proposed.
It is also possible to undertake a Fellowship less than full time to allow for clinical service/training to take place outside of the Fellowship. In this situation no justification or link to the research is required.
Research support / Supervisor - 250 words per justification of participation
The individuals you list here are required to complete the ‘Participants and Signatories’ section of the application form. Funding for research support and supervision is available for travel and subsistence only (for the applicant) and does not support any fees the individuals who provide research support or supervision may wish to charge the applicant.
Doctoral applicants should give details of proposed supervisor(s) (up to 4) and the support they will provide. Careful thought should be given to a) the experience of your chosen supervisors, b) maintaining contact, and c) the potential for difficulties of communication and conflicting opinions and advice when there are more than two supervisors. Details of the numbers of PhD students currently supervised and successfully supervised to completion of PhD must be included here.
Advanced Fellowship applicants should detail individuals providing research support and mentorship. Although we acknowledge that formal supervision may not be appropriate for all Advanced Fellowship applicants, we believe that the applicant will benefit from research support or mentorship. In this context, the research support or mentorship role will encompass providing you with support throughout your Fellowship in both your research endeavours and your overall career development. It is a two-way process that may be challenging for both parties. For this reason choosing who will provide research support will require a great deal of thought. The individuals who provide research support may or may not be based in your host organisation. They should, however, have a clear understanding of the research process, the demands your chosen area of training and development are likely to place on you, and your particular strengths and weaknesses.
Research support is referred to in the literature as ‘mentorship’ and there are numerous models to be found that could be employed. Clearly describe how the proposed arrangements will support your overall development and provide an initial assessment of the time that will be allocated to the research support process.
Collaborations – 600 word limit
Explain what collaborations you intend to establish to support your research and, if applicable, your training and development programme. This may involve short visiting placements (e.g. an Overseas Research Visit), or secondments in new (to the applicant) research environments, e.g. clinical trials units or NIHR Biomedical Research Centres.
The NIHR is particularly keen to enhance the cadre of researchers equipped to work at the university/NHS or social care/industry interface, translating ideas into new treatments/practice and products from which patients can benefit. Therefore, where appropriate, you should consider any industry collaborations you may wish to establish during the course of your Fellowship. You should include; the training and development the collaboration will provide; the facilities and expertise you will have access to; and how the collaboration will strengthen links between academia, industry and the NHS/social care.
Host Organisation support statement – 1000 word limit
The statement is completed by the Head of Department and should detail how the organisation(s) are going to support the applicant in partnership to successfully complete their research and the training and development programme. This statement should be tailored specifically to the applicant, their research and training needs, and include how the organisation(s) intend to support the applicant to develop their research career in the long-term.
NIHR see the responsibility for training the next generation of research leaders as a joint enterprise with Host Organisations. Therefore information should also be provided on the organisation’s track record of supporting early career researchers, such as evidence of bridging or other support provided to fellows upon completion of an award. For Advanced Fellowships over 3 years in duration there is an expectation of significant additional Host Organisation support, for example, this could be providing additional research assistant(s) / PhD student(s) to the Fellow if successful.
To support your research plan you are able to upload the following documents in the ‘uploads’ section of the form:
- References: 1 A4 page listing all references cited in the application.
- Figures/table: 1 A4 page of figures/tables may be included to supplement your research plan.
- Research timetable: 1 A4 page detailing specific milestone and deliverables.
- CTU letter of support: Where you are working with a CTU please include a supporting letter.
9. Participants and Signatories
A number of participants and signatories are required to be added to your application and, where applicable, to complete sections of it. Details of the required individuals are provided on the online application form along with details of how they should added. The flow diagram in Annex B goes through the actions required of participants, signatories and the applicant.
10. Acknowledge, review and submit
Conflict checks - 300 word limit
Please declare any conflicts or potential conflicts of interest that you may have in undertaking this research, including any relevant, non-personal & commercial interest that could be perceived as a conflict of interest.
Agreement to terms and conditions
Please click the check box to confirm you agree to the Terms and Conditions of submission as detailed on the application form.
Checklist of information to include when submitting a NIHR stage 1 research application
Applicants should use the list below to check that they have included the necessary information prior to submitting their application.
Stage 2 Guidance
Patient and Public Involvement
Please describe how patients and the public have been involved in developing this proposal – 350 word limit
You should describe who has been involved and why this is appropriate, what role(s) they have played and what influence or change has happened as result of their involvement.
Please describe the ways in which patients/service users, carers and the public will be actively involved in the proposed research, including any training and support provided – 350 word limit
INVOLVE has developed guidance both on how patients/service users, carers and public can be involved http://www.invo.org.uk/posttypepublication/involve-briefing-notes-for-researchers/ and the processes, procedures and values necessary to support this involvement www.invo.org.uk. Patients/service users, carers and public can be involved in every stage of a research project, from developing a proposal through to dissemination and evaluation.
In your description you will need to say who will be involved and why.
Explain why your approach to public/service users, carers and patient involvement is appropriate for this proposal.
Describe how you will support and enable patient/service users, carers and public involvement in your research (e.g. payments, training).
If it is considered not appropriate and meaningful to actively involve patients/service users, carers and the public in your proposed research, please justify why – 350 word limit
Complete/justify as necessary.
Management and Governance
Please complete the check boxes as appropriate
Finance Guidance (Stage 2)
Justification of costs
Detailed Budget Breakdown
The finance section should provide a breakdown of costs associated with undertaking the research as described in the proposal.
INFORMATION ON DIFFERENT TYPES OF ORGANISATIONS
Higher Education Institutions (HEIs)
NHS bodies and other providers of NHS or social care services in England
Other Partner Organisations
These are costs that are specific to the research, which will be charged as the amount actually spent and can be supported by an audit record. They should comprise:
I) Details of posts and salaries. This section presents an overview of salary costs for the applicant and other support/shared staff contributing to the research, including normal salary increments broken down individually.
Please state the proposed salary point and scale at the start of the fellowship. Please note immediate promotion to a higher grade as a result of securing a fellowship will not be funded. Please do not include any Clinical Excellence or Discretion/Merit awards or discretionary points. NIHR agrees to fund consultant salaries at a full-time rate equivalent to 10 Programmed Activities per week.
Support Staff (Advanced Fellowship only)
Support staff (research assistants) can be requested as part of an Advanced Fellowship application. This is usually limited to the equivalent of 1 member of staff for a period of 3 years. Any requests for support staff over this limit will need to be extremely well justified. There is also an expectation that the Host Organisation will match any requests for support staff over and above the usual limit.
Please include all members of staff working on the research by clicking ‘add staff details’ or editing a current one. Where applicants are already receiving salaries funded by NIHR, these should be declared in the application.
The Apprenticeship Levy can be included in the salary costs from 1st April 2017 where relevant.
II) Salary costs. This section specifies the annual costs of the applicant and other staff contributing to the research. You should now allocate the individual staff member costs to each year of the research, allowing for increments. Use current rates of pay, and build in any known annual increments (again at current rates). You will not be able to claim for pay awards retrospectively, once your research is underway.
Please note the salary figures need to be calculated using the current annual costs, %WTE and number of months. If the research lasts for several years and an individual’s involvement varies over the course, it may be necessary to explain fully in the justification of costs section the % WTE and months per year for an individual staff member.
It is important to double check that the % WTE, total months and yearly costs information are consistent with the information presented in ‘Details of Posts and Salaries’ (‘Details of Posts and Salaries’ should show the full current staff costs independent of % WTE etc, whereas the yearly costs in ‘Salary Costs’ depend on % WTE etc).
Please ensure that you check the ‘Type of Cost’ box which describes the employing organisation for a member of staff as this impacts on the level of funding provided. Staff employed by a Higher Education Institution (HEI) are funded at 80% of cost and staff employed by NHS, social care, commercial or other partner organisation at up to 100% of cost.
Please note that this section also includes ‘Shared Staff Costs’ which is located under directly allocated costs in some other funders’ applications. These are costs of an institution’s research resources which can be charged to the research on the basis of estimated use, rather than actual costs. These may include: IT technicians, laboratory staff, and costs of pooled staff efforts. HEI indirect costs cannot be claimed on these shared costs.
The NIHR Academy reserves the right to question any costs deemed excessive, and will not fund:
i. Contributions for individuals providing research support (previously referred to as mentors), supervisors and/or other collaborators involved in the research
ii. Administrative or secretarial support
iii. Whole or significant percentages of support posts over and above those permitted by the scheme
iv. Technical or research support staff whose costs are funded through institutional indirect costs (HEIs only)
III) Travel, Subsistence and Dissemination costs. This section includes journey costs, subsistence and dissemination costs, including conference fees. Where applicable, you will need to include the travel and subsistence costs of your Project Advisory Group, Steering Committee and/or Data Monitoring & Ethics Committee. Travel and subsistence costs relating to dissemination should also be included here, as should costs relating to overseas travel. Where applicable, you will need to include the travel and subsistence costs relating to meetings with individuals providing research support. Please note that mentors’ (including supervisors and individuals named as providing research support) expenses will not be funded.
If a cost relates to travel, subsistence or fees for a conference please select ‘conference’. Costs relating to conference attendance will be funded at up to 100% for all employing/host organisation types. Conference costs don’t need to be individually itemised for each conference. The justification box should detail the conferences the costs will cover.
Enter the total cost of transport for all journeys for destination/purpose. If travel is by car, apply your institution’s mileage rates (however this should not exceed HMRC approved mileage allowance payments, which is 45p per mile for the first 10,000 miles and 25p thereafter).
Travel by the most economic means possible is encouraged. NIHR programmes do not usually fund first class travel.
Subsistence covers accommodation (if necessary) and meals associated with the travel, excluding any alcoholic beverages.
There is a limit on the amount that can be spent on conference related costs (including all related travel and subsistence as well as conference fees) depending on the level you are applying for. These are as follows:
Advanced: up to £2,000 per year of funding
Dissemination costs (in addition to conference costs)
Any large costs should be further detailed with a breakdown of constituent parts or a timescale profile of the costs. Meetings to share best practice, training events and events to disseminate research findings must be run at the lowest possible cost with minimal catering. ‘Conferences’ which are described as such are not eligible for funding.
IV) Equipment. Essential items of equipment plus maintenance and related costs not included as part of estates should be input in this section. These can be lease or purchase costs. The purchase cost of pieces of equipment, valued up to £5,000 excluding VAT, will be considered.
Pieces of equipment costing more than £5,000 to purchase will usually need to be leased. Where applicants are leasing equipment with a purchase price of more than £5,000, a comparison of leasing verses purchasing costs must be provided in the ‘Justification of Costs’ section.
Items of equipment valued at £250 or more must be itemised separately; however grouping same type equipment is permitted. Costs of computers are normally restricted to a maximum of £650 each excluding VAT and a statement of justification must be included, in the relevant ‘Justification of Costs’ section for any purchase above this limit.
Equipment must exclude VAT, but if your organisation is unable to reclaim/recover the VAT on a piece of equipment, you should check the box ‘VAT cannot be reclaimed’.
You will need to seek expert advice from the organisation purchasing the equipment regarding its VAT status. If you check the ‘VAT cannot be reclaimed’ column, VAT at 20% will automatically be calculated into the overall cost of that item.
V) Consumables. This section includes non-reusable items specific to the research. Please itemise and describe the requirements fully (e.g. postage, stationery, photocopying). These items should be research specific, not just general office costs which should be covered by indirect costs.
VI) Patient/service user, carer and Public Involvement. Please itemise and describe fully the costs associated with Patient/service user, carer and Public Involvement. These are likely to include out of pocket expenses, payment for time and any relevant training and support costs.
INVOLVE have produced a number of useful payment-related resources which can be found at the following link:
VII) Other Direct Costs. These are costs, not identified elsewhere, that are specifically attributed to the research. For example, costs associated with the use of research facilities, external consultancy costs, computer licensing, recruitment and advertising costs. Please note that for organisations claiming indirect/overhead costs, costs such as recruitment of staff, and general training (e.g. in common IT packages) are costs that should be covered by the indirect costs element of the award being sought and should not appear in this section.
If external consultancy costs are included in this section they must be fully justified in the ‘Justification of Costs’ section. Please specify the hourly rate and the number of hours and note that consultants must not be people who are already employed by the applicant’s institution. If they are, any costs should be entered as direct costs in the ‘Details of Posts and Salaries’ and ‘Annual Costs of Posts’ sections.
- Open Access Costs
During the course of your project and throughout review and publishing phase you may choose to submit an article based on your research to an Open Access publication. Depending on the publication you may be subject to an article processing charge (APC). APC rates vary but are usually within the range of £300 and £3000. Open Access publications usually list their APC rates on their websites.
Where possible you should include an estimate for any APC in your funding application, since NIHR expects that APCs will be covered by the funding award.
Note on CTU costs in Personal Training Awards
Costs claimed should be for the additional support from the CTU for the necessary expertise that the trainee cannot provide themselves. For example, part time support from a trial manager, database manager, and statistician are all costs that could potentially be included. The level of support and input from the CTU will likely vary depending on the level of fellowship and experience of the applicant. For example, doctoral applicants will be expected to be undertaking the majority of the day-to-day tasks involved in running a trial, with oversight from a more senior member of CTU staff (though specialist input in database programming may be needed). For more senior post-doctoral awards it may be more appropriate for other members of staff to be undertaking some of the day-to-day tasks. This also very much depends on the experience and expertise of the applicant and the applicant’s training needs and should be agreed with the CTU before submitting an application. These costs should all be agreed with the CTU and budgeted for. Staff costs should be detailed under the ‘other direct costs’ section. Staff costs should include basic salary and on-costs for each member of staff involved and it should be made clear within the justification section what role each member of staff has within the context of the personal award application and the time they will spend on the award. Please note that because NIHR Fellowships and other research training awards are personal awards and not project or programme grants we can’t fund whole or significant portions of posts other than that of the applicant themselves and their support staff member (where applicable). We would not normally expect the time commitment of any individual costed into the application other than the applicant or member of support staff to exceed 0.3 WTE. In total we wouldn’t normally expect the total WTE of all staff costed into the application to support clinical trial activities to exceed 1 WTE (excluding the applicant and support staff member) for more junior awards (doctoral and early postdoctoral level awards) and 2 WTEs for more senior awards (this includes any shared staff also costed into the application). The level of additional staff input will obviously depend on the type and scope of the trial and the experience of the applicant. Full justification should be provided for all staff costs requested. Overheads (estates and indirect costs) can be included for CTU staff costed into the application. The justification section should split out the overheads from the salary costs and overheads shouldn’t exceed 40% of the total CTU staff cost.
Any costs must be realistic in order to deliver the trial but must also represent value for money. Applicants can also include non-staff costs for the CTU for example; randomisation service, and license fees for l data management software.
VIII) Training and Development. All costs in this section will be funded at up to 100% for HEI, NHS and Commercial/Other Partner organisations. Please itemise and describe fully the costs associated with training and development. Please provide estimates if exact costs are not available at the time of application. Any travel and subsistence associated with training and development including overseas research visits should not be included here and should be included in the travel section of the form.
Applicant Tuition Fees (Doctoral only)
NIHR will make an estimated maximum contribution of £4,327 per year, based on Research Council UK 2019/20 published PhD fees. If an applicant’s PhD costs exceed £4,327 (per annum on a full time basis), it is expected that the applicant’s host institution will cover any excess costs associated with the PhD fees.
Training programme, short courses and workshops
These are costs relating to the applicant’s training and development programme.
Overseas Research Visits
Please provide costs for any overseas research visits that the applicant wishes to undertake during the course of the award. The NIHR Academy Executive will consider overseas research visits on an individual basis and reserves the right to limit expenditure. Overseas visits (excluding conference attendance) are normally restricted to one visit per Fellowship and a maximum duration of 3 months.
Support post – PhD fees (Advanced only)
Where relevant, NIHR will make an estimated maximum contribution of £4,327 per year, based on Research Council UK 2019/20 published PhD fees. If an applicant’s PhD costs exceed £4,327 (per annum on a full time basis), it is expected that the applicant’s host institution will cover any excess costs associated with the PhD fees.
Support post – training and development (Advanced only)
NIHR will make a maximum contribution of £3,000 (including any identified travel and subsistence) towards training and develop costs for the support post.
HEI Indirect Costs
Total HEI indirect costs must be fully justified. HEIs are permitted to claim estate and other indirect costs. These costs are calculated on the basis of TRAC methodology. Proposals from other types of institutions/organisations should leave this section blank.
HEI indirect costs are based on the number of full-time equivalent research staff working on the research and the indirect/estates charges set by an institution. Please note HEI indirect costs cannot be claimed on shared staff costs. Where staff from more than one HEI are working on the research there may be different indirect/estates charges for each one. Please list each institution on a separate line.
The applicant(s) should consult their HEI Finance Departments for the appropriate figures to include in the estate charges and other indirect cost sections.
Commercial/Other Partner Organisation Indirect Costs
Commercial/Other Partner Organisations can claim indirect costs which are the costs of resources used by the research that are shared by other activities. Please seek advice from your finance department about the appropriate cost for this section.
Total Commercial/Other Partner Organisation indirect costs must be fully justified.
I) Indirect Costs
Indirect costs will be charged in proportion to the amount of research staff effort requested on the award. Commercial/Other Partner Organisations should calculate them, using their own cost rates.
NHS SUPPORT AND TREATMENT COSTS (incl. Excess Treatment Costs/Savings)
The finance section includes a section that asks researchers to provide an estimate of the patient care costs associated with the research (if applicable). An explanation of why these costs are being incurred and the basis on which the estimations have been made should be fully detailed under the relevant ‘Justification of Costs’ section.
The Panel will take NHS Support and Treatment Costs into account when considering the value for money of the research. It is important that you consider these costs and discuss them with the NHS bodies or providers of NHS services involved in order to avoid any delay in commencing the research.
Please be aware that the research award does NOT include NHS Support and/or Treatment Costs. NHS Support Costs will be funded via the Clinical Research Networks. Social care research is also eligible for CRN support. NHS Treatment Costs, including any Excess Treatment Costs/Savings, will be met by the NHS through normal patient care commissioning arrangements.
A representative of the NHS body or provider of NHS services - incurring any NHS Support and Treatment Costs - must sign off the application. The ‘Declarations and Signatures’ page is intended to ensure that the aforementioned organisation is satisfied that all NHS Support and Treatment Costs in the application are correct and is prepared to meet these costs.
Please note that as part of the work to address the issues surrounding the way in which Excess Treatment Costs are funded, new arrangements are now being implemented as part of a pilot. To underpin the new arrangements, a cost attribution tool has been created by the Health Research Authority (HRA) in partnership with charity funders and research sponsors. This tool provides a standardised approach across England, ensuring that the attribution of study activities complies with the Department of Health and Social Care Guidance on Attributing the Costs of Health and Social Care Research and Development (AcoRD). As part of their funding applications, researchers are required to complete this new tool, known as a Schedule of Events Cost Attribution Tool (SoECAT) for clinical research, which has been developed from the current HRA Schedule of Events. This tool is designed to capture the different costs associated with clinical research and attribute them accordingly. The totals for excess treatment costs and NHS support costs calculated by using the SoECAT can be entered directly into the application form.
Researchers and/ or their study teams and Research Sponsor/ Lead NHS Provider (e.g. R&D office/ Clinical Trial Unit) are supported by AcoRD Specialists in the Local CRN to verify the accuracy of the SoECAT.
Under the new arrangements, sign off via the LCRN AcoRD Specialist is required to confirm the study attribution complies with the Department of Health and Social Care AcoRD guidance. This early attribution support will underpin the excess treatment cost management process by providing formal sign off, supporting the role of the research sponsor and lead R&D office or Clinical Trial Unit. Completion of the Schedule of Events Cost Attribution Tool will be required for studies eligible for the NIHR portfolio and the support this provides, which will include access to excess treatment cost payments under the new arrangements. This ETC value, alongside recruitment activity in the NIHR Central Portfolio Management System, will then be utilised to inform the payments to NHS providers.
A completed Schedule of Events Cost Attribution Tool (SoECAT) is now required to be uploaded and submitted as part of the application submission for all applications. The SoECAT must be signed off by an AcoRD Specialist even where there are no excess treatment costs.
More information can be found here
I) NHS and Social Care Support Costs
These are the additional patient/service user/carer care costs associated with the research, which would end once the R&D activity in question has stopped, even if the service involved continues to be provided. These might cover items such as extra patient tests, extra inpatient days and extra nursing attention. Applicants should contact their local NHS R&D Department initially and, if they are unable to help directly or if there is no local NHS R&D Department, contact their Local Clinical Research Network (LCRN) for advice on NHS Support Costs. Further details about LCRN contacts are available at:
II) NHS Treatment Costs
Please read the following guidance on the funding of excess treatment costs prior to completing your application https://www.england.nhs.uk/ourwork/research/etc/.
These are the patient care costs that would continue to be incurred if the patient care service in question continued to be provided after the R&D activity has stopped. In determining NHS Treatment costs you must assume that the patient care service being assessed will continue even though there may be no plans for it to do so. Where patient care is being provided which differs from the normal, standard, treatment for that condition (either an experimental treatment or a service in a different location from where it would normally be given), the difference between the total Treatment Costs and the costs of the “usual standard care" (if any) constitutes Excess Treatment Cost/Saving, but is nonetheless part of the Treatment Cost, not an NHS Support or Research Cost. These costs should be determined in conjunction with your NHS body or provider of NHS services and their commissioners.
Please note if the patient care intervention under investigation is in addition to usual care there is no need to complete the ‘Usual Treatment Costs’ section however this will need to be justified in the relevant ‘Justification of Costs’ section. If the patient care intervention under investigation either wholly or partially replaces usual care, the ‘Usual Treatment Costs’ section must be completed.
For further information, please see:
Attributing the costs of health and social care research and development (AcoRD)
SUMMARY OF COSTS
Additional Supporting Information
Plagiarism in NIHR funding applications
NIHR expects all content within applications for funding to be original material of the applicant's own work, with the exception of sections that other participants are required to complete. Whilst we anticipate and expect that applicants will get help and advice from various sources when putting together an application, including on occasion input from those previously awarded funding, care must be taken to ensure this does not lead to plagiarism of either published work or other previous applications. If an allegation of plagiarism is raised against an application this will be investigated in accordance with the NIHR Academy’s policy on plagiarism, a copy of which is available on request from firstname.lastname@example.org.
Our purpose for collecting information is to communicate with you about your application and have the necessary information to evaluate you for a grant. The data we collect here is collected in the public interest. Information provided here may be subject to Freedom of Information requests.
The NIHR Academy is part of the Department for Health and Social Care (DHSC), National Institute for Health Research (NIHR). The contracting agent for the NIHR Academy is the Leeds Teaching Hospital Trust (LTHT). The DHSC is the Data Controller and LTHT is the Data Processor under the General Data Protection Regulation (GDPR) EC 2016/679. DHSC NIHR respects the privacy of individuals who share their data and processes it in a manner that meets the requirements of GDPR. The DHSC Data Protection Officer can be contacted by email at: email@example.com
This notice is under constant review and will be updated and / or revised based on that review as appropriate.
International Standard Registered Clinical/soCial sTudy Number (ISRCTN)
All primary research studies need to be assigned an ISRCTN. You can view the ISRCTN website at: www.isrctn.org/. Please note that the remit of this database has been widened to include all primary research projects, even those that are not randomised controlled trials. There is no registration fee for NIHR funded trials.
Requirements for systematic reviews to be registered with PROSPERO
Applicants undertaking systematic reviews should note the commitment of NIHR to publication in the database. PROSPERO was developed by the NIHR’s Centre for Reviews and Dissemination (CRD), and is the first online facility to register systematic reviews for research about health and social care from all around the world. Access is completely free and open to the public. PROSPERO registration is a condition of NIHR funding for eligible systematic reviews. Link to PROSPERO website: http://www.crd.york.ac.uk/prospero/.
UK Biobank is a major national health resource, and a registered charity in its own right, with the aim of improving the prevention, diagnosis and treatment of a wide range of serious and life-threatening illnesses – including cancer, heart diseases, stroke, diabetes, arthritis, osteoporosis, eye disorders, depression and forms of dementia. UK Biobank recruited 500,000 people aged between 40-69 years in 2006-2010 from across the country to take part in this project. They have undergone measures, provided blood, urine and saliva samples for future analysis as well as detailed information about themselves. The health of members of this large cohort will be followed over the coming years and the participants have consented to be approached about health research. http://www.ukbiobank.ac.uk/
Applicants are encouraged to consider whether Biobank may be able to provide suitable data for their study. We do not want to discourage establishment of new collections of participants and their data where this is necessary to address the research questions under consideration, our aim is to avoid applications for funding to set up Biobank-like cohorts where the use of Biobank would prevent wasteful duplication of Biobank-like activities.
NIHR Carbon Reduction Guidelines
Researchers applying for NIHR funding are asked to consider the carbon footprint of their research and take steps to reduce carbon emissions where appropriate. Advice on how to do this can be obtained from the NIHR Carbon Reduction Guidelines https://www.nihr.ac.uk/research-and-impact/documents/NIHR-Carbon-ReductionGuidelines.pdf.
In line with the government’s transparency agenda, any contract resulting from this tender may be published in its entirety to the general public. Further information on the transparency agenda is at:
Clinical Trials Unit (CTU) support
Applicants thinking of including a clinical trial, feasibility or pilot study as part of their application, or are undertaking a research and/or training related to clinical trials are encouraged to consider working with a CTU where appropriate. Further guidance for trainees and applicants is available in the NIHR Clinical Trials Guide for Trainees (https://www.nihr.ac.uk/funding-and-support/documents/Clinical-Trials-Guide.pdf). This includes guidance on how to go about approaching a suitable CTU to support your application.
MRC Complex Intervention Guidance
Where appropriate applicants are encouraged to read the MRC complex interventions guidance available here: https://www.mrc.ac.uk/documents/pdf/complex-interventionsguidance/
NIHR Research Design Service
The NIHR Research Design Service (RDS) supports prospective applicants to make high quality applications for research funding from the NIHR and from other national research funders. Assistance is primarily focused around refinement of research questions, research design and methodological support. Complementing the advice applicants receive from supervisors and/or mentors. The RDS also assists prospective applicants to understand the scope of the NIHR’s various funding streams and to develop patient and public involvement (PPI) strategies. This includes involvement of service users, carers and/or practitioners in social care. The RDS may be able to support applicants with small grants to work up PPI plans with, for example, patient/service user groups.
The RDS has regional offices and links with local networks. Further information regarding support that the RDS can provide and contact information for each regional office is available via the NIHR website: https://www.nihr.ac.uk/about-us/how-we-aremanaged/our-structure/research/research-design-service/.
INVOLVE is funded by the National Institute for Health Research, to support active public involvement in NHS, public health and social care research.
As a national advisory group, its role is to bring together expertise, insight and experience in the field of public involvement in research, with the aim of advancing it as an essential part of the process by which research is identified, prioritised, designed, conducted and disseminated.
INVOLVE can support prospective applicants and existing awardees to incorporate effective patient/service user/carer and public involvement into their work. Support includes; help with calculating appropriate costs for involving patients and the public, help with developing potential strategies for involvement, case studies of involvement activities including the impact they have had, and help with writing plain English summaries.
Full details of the support INVOLVE can provide and contact information is available via the INVOLVE website: www.invo.org.uk.
The NIHR Clinical Research Network (CRN) supports researchers and the life sciences industry in planning, setting up and delivering high quality research to the agreed timelines and study recruitment target, for the benefit of the NHS and social care and patients/service users/carers in England.
In partnership with your local R&D office, we encourage you to involve your local CRN team in discussions as early as possible when planning your study to fully benefit from the support the NIHR CRN offers as outlined in their Study Support Service. To find out more about how you can apply for this additional support to help deliver your study, please visit www.supportmystudy.nihr.ac.uk.
Guidance on the application process for ethical and other approvals can be found on the HRA website. Please note that if your study is led from England and involves the NHS in England you should apply for HRA approval. Social care research falls within the remit and terms of the HRA.
If you are using patient/service user/carer information from an existing database, you should check whether they have given their consent for their data to be included in that database for research purposes, or if not whether the database is exempt under Section 251 of the NHS Act 2006. Where exemptions are not already in place, approval to use confidential information without consent must be requested from the HRA who make decisions with advice from the Confidentiality Advisory Group (CAG).
NOTE: NIHR is interested in taking advantage of the growing utility of routine data (such as HES, GP records etc.), and would like investigators, where appropriate, to ask study participants to consent to long term follow up (e.g. beyond the outcomes to be collected in the funded trial) using routinely collected data, and appropriate linkage to allow this data to be best used.
Financial support under an NIHR Fellowship is subject to a contract between the Department of Health and Social Care (DHSC) and the host organisation.
Once funding for a Fellowship has been discussed and agreed, NIHR will confirm the financial arrangements with the host organisation. NIHR will provide the host organisation with a contract setting out the details of these arrangements. The host organisation will be expected to issue the individual with an employment contract commensurate with their experience and seniority.
Government procurement transparency regulations require publication of details of all contracts made with the DHSC on their Website. Confidential information including research proposals (Plain English Summaries will be published), detailed finance information, bank details, and departmental staff names (other than the award holder’s name) will be removed from the published versions.
Freedom of Information Act
The NIHR Academy manages the NIHR Fellowship Programme on behalf of the DHSC. As such the findings of researchers funded by the programme are incorporated in to the Department of Health and Social Care Freedom of Information Publication Scheme: https://www.gov.uk/government/organisations/department-of-health/about/publicationscheme
Equal Opportunities and Diversity
NIHR and DHSC have a duty as a public body to promote equality of opportunity. All applicants will be contacted shortly after the closure date by NIHR Equality Monitoring.
Monitoring ensures that all applications to NIHR Programmes are treated equally in terms of gender, ethnicity and/or disability.
The information you share with the monitoring system:
- will be stored separately from your application
- only be used for the purpose of monitoring equal opportunities
- be kept securely and in confidence
Guidance and Advice
Please read these Guidance Notes carefully. If you require any further information, advice or guidance please contact:
Phone - 0113 532 8410
Email – firstname.lastname@example.org
Annex A: NIHR Remit frequently asked questions (FAQs):
The following FAQs are designed to help applicants decide whether the research they are proposing as part of a Fellowship or other research training application falls within the remit of the NIHR. Please bear in mind that in these applications, the research project proposal does not stand alone, but is part of a package of elements expected to provide an excellent training experience that will allow the successful applicant to take his/her skills and experiences to a still higher level. Therefore, along with the research proposal, NIHR panels will assess the abilities, academic trajectory, existing experience, commitment to a career in health or care research, ambition and aspirations of the applicant, the standards in the research training environment, and the plans for explicit training in research methods. The research proposal provides a framework for research experience so has to be of high quality, but a good research proposal will not be supported if other elements are weak.
If you are proposing a programme of work as part of an application (particularly relevant for more senior awards) it maybe that certain elements of the programme would be outside the remit of NIHR if considered in isolation. If this is the case it is important that you make clear in your application that the research overall fits within the remit of NIHR and also why any elements which could be considered out of remit are necessary to include. It is also important to note that any elements of the research which are considered out of remit will not be funded by NIHR should your application be successful. This includes any work involving animals or their tissue, which NIHR does not fund under any circumstances. Applications which include a programme of work where the majority of the work is out of remit but with a small study within NIHR remit added on, will not be considered.
If you have queries over whether the research you are proposing as part of a research training application falls within the NIHR remit you are strongly advised to speak to a Senior Programme Manager for the award you are applying for before submitting an application.
Do you fund the evaluation of education and/or training schemes? Yes. Proposed studies should be within the overall remit of the NIHR and the outcomes measured should be health/social care related, or there should be good evidence for a link between the outcome measured and a health/social care outcome.
Do you fund the development and/or evaluation of decision aids for patients/service users or carers? The development or updating of a decision aid will be considered as part of a larger project or programme.
Do you fund the development of interventions, devices, technologies or services? The development or adaptation of interventions can be considered as part of a larger project or programme of work.
Do you fund the development and/or evaluation of outcome measures, questionnaires or surveys (e.g. Patient Reported Experience/Outcome Measures)? The development, adaptation or updating of outcome measures questionnaires or surveys can be considered as part of a larger project or programme of work.
Do you fund the development, evaluation and/or validation of models (e.g. risk factor models, health or social care economic models etc.)? Yes – we will consider funding the development of models where there is a case for service need or patient/service user/carer/public benefit. There should also be an evaluation or validation aspect to the study.
Do you fund research requiring observational/applied epidemiological methods? We fund research according to the potential for patient/service user/carer/public benefit rather than according to specific methodologies. We therefore fund research using a wide range of study designs including observational and applied epidemiological methods. Any study that uses observational and applied epidemiological methods should be an evaluation of an intervention itself, or have a clear, credible and articulated trajectory to further research within NIHR remits. An applied epidemiological component can also be considered as part of a larger project or programme of work.
Do you fund research into workforce? Yes. Proposed studies should be within the overall remit of the NIHR and should concern the impact on health and well-being, whether of patients/service users, carers, the public, or of the workforce itself.
Do you fund research into patient/service user, carer and public involvement in research? Yes. Proposed studies would need to demonstrate the potential for practical application and make clear the potential impact on patients/service users, carers and/or the public.
How does NIHR define the early translational (experimental medicine) research that it is interested in funding? NIHR is interested in funding translational research which involves investigation undertaken in humans which can show a trajectory to benefiting patients.
Proposals must show a clear link to improving disease outcomes and/or improvements in health. This could include proof of concept studies in humans and phase 1 clinical trials. Research which is aimed only at furthering understanding of the underlying biology and physiology of disease, including research into disease mechanisms is not within remit.
Annex B: Submission Flow Diagram
Annex C: New Fellowships frequently asked questions (FAQs):
Q. If all post-doctoral applications are coming into 1 single Fellowship, the Advanced Fellowship, does this not mean that the majority of awards are likely to go to the more experienced post-doctoral applicants and more early career applicants (straight from PhD) will miss out?
A. Whilst there will be a single post-doctoral fellowship we recognise that people will be looking for support at different stages of their career and as such different assessment criteria are used depending on where you are in your career. Each application will be assessed on its own merits and applicants will be assessed by different Panels depending on where they are in their post-doctoral career at the time of application.
Q. Can clinical/practice applicants include clinical/practice/ service and/or development as part of the activities covered by the Fellowship?
A. The Doctoral Fellowship will allow clinical/practice applicants, medical and nonmedical, to spend up to 20% of their time undertaking clinical/practice activities in order to maintain clinical/practice competence and skills. The Advanced Fellowship will include the option for clinical/practice applicants to include between up to 40% clinical/practice time that will be covered by the Fellowship. With both awards it will also be possible to undertake the Fellowship at less than 100% WTE which can accommodate clinical/practice work paid for from another source.
Q. When it states applicants can propose between 50% and 100% WTE for the time they will spend undertaking their fellowship, does this mean applicants can select any percentage option between 50 and 100% WTE?
A. Yes. Applicants will be able to state the WTE they would like to undertake the award at provided it is no less than 50% WTE. Award length will change, with the exception of the Development and Skills Enhancement Award which is for 1 year maximum, depending on the WTE proposed. Applicants mustn’t exceed the maximum amount of time that can be supported in WTE terms by each award as summarised below:
a. Pre-doctoral: 1 year WTE
b. Doctoral: 3 years WTE
c. Advanced: between 2 and 5 years WTE
d. Development and Skills Enhancement Award: 1 year max regardless of WTE
Q. With the amalgamation of fellowships into the new Fellowship Programme does this mean there is less money and hence fewer awards likely to be made?
A. No. The investment in research training is not decreasing as a result of these changes. The NIHR is committed to attracting, developing and retaining the best research professionals to conduct people based research and this new Fellowship Programme is key to this.
Q. The guidance for Advanced Fellowships states; ‘Individuals will be eligible to be awarded up to 2 Advanced Fellowships sequentially, not normally totalling more than 8 years WTE of funding.’ Does this mean I can potentially request more than 8 years’ worth of funding from 2 Advanced Fellowships?
A. In most cases applicants will not be able to request more than 8 years’ worth of funding across 2 Advanced Fellowships, however there may be certain exceptional circumstances where more than 8 years’ worth of funding is appropriate. A strong case would need to be made for this as part of an application and anyone proposing doing so should contact NIHR in advance of submitting an application for advice.
Q. If I am already an NIHR Fellow at post-doctoral level (for example, a Clinician Scientist or Post-Doctoral Fellow), will I still be able to access up to 8 years of funding from the Advanced Fellowship?
A. Yes, there won’t be a restriction on this Fellowship for people currently in receipt of or previous holders of NIHR Fellowships, and access to up to 8 years’ worth of support across 2 sequential Advanced Fellowships will still be available. However as with all applicants the justification for the support requested both in monetary terms and award length will be assessed as part of the review process.
Q. Will there be the option to request funding for a support post as part of the Advanced Fellowship and will this be restricted depending on the experience of the applicant, bearing in mind the current Post-Doctoral Fellowship (PDF) doesn’t allow for a support post and the Career Development Fellowship (CDF) does?
A. Yes there will be the option to request funding for a support post and no there won’t be a restriction on this depending on the post-doctoral experience of the applicant. As with all aspects of the application, the justification for the support requested will be assessed as part of the review process.
Q. With the move to 2 rounds a year for the Doctoral and Advanced Fellowships, are there any restrictions on how soon I can apply to the same Fellowship if I have been previously rejected?
A. If you have applied for a Doctoral or Advanced Fellowship you won’t be able to apply again in the round that opens 6 months later and will need to wait until at least the round which opens 12 months after your first application. For example if you apply to the round opening in April 2019 you will not be able to apply again until the April 2020 round. You won’t be able to apply to the October 2019 round.
Q. Will there be any restrictions on the number of times I can apply for a Fellowship?
A. It will normally only be possible to apply to the same Fellowship a maximum of two times. However there will be the following exceptions:
a. Bearing in mind you are able to apply for a 2nd Advanced Fellowship after being successful with the first, the ‘clock’ will be reset after you are successful. You will have 2 opportunities to apply for a 2nd Advanced Fellowship even if you weren’t successful the first time with your 1st Advanced Fellowship.
b. Normally after a period of 3 years has passed you will be able to apply again for the same Fellowship, if you have previously had 2 unsuccessful applications. This is to take account of the fact that both you, in terms of your CV and experience, and the proposed research will have hopefully developed significantly in this time frame.
c. Applications deemed fundable but which fall below the funding cut off will not be counted towards the maximum of 2 application attempts.
Q. When you say the majority of funding will still be in ‘response mode’ what does this mean?
A. When we say response mode we mean there won’t be any prioritisation for any one specific area of research over another. In response mode anyone who meets the eligibility criteria for a scheme is able to apply, and funding decisions are made based upon those deemed fundable by the Panels and the ranking of fundable applications.
Q. Can I apply for 2 different levels of Fellowship at the same time? E.g. Pre-doctoral and Doctoral Fellowships?
A. No, you will need to decide which fellowship you are going to apply to. If you would like to discuss this further in relation to your personal circumstances please get in touch with the NIHR using the details provided above.
Annex D: New Fellowships map to legacy scheme
Annex E: Advanced Fellowship Duration Options
Below are the available durations available for NIHR Advanced Fellowships
Annex F: Additional Information for applicants applying for an Advanced Fellowship in Knowledge Mobilisation Research
The NIHR is looking for innovative and creative proposals that seek to increase the effectiveness of knowledge mobilisation within NHS settings (and other publicly funded organisations providing health or social care services, as described above), and increase our understanding of knowledge mobilisation and implementation processes. These proposals will include plans for undertaking innovative knowledge mobilisation (that is, to support the more effective use of research knowledge) whilst simultaneously researching implementation processes and impacts. This type of activity can also be referred to as implementation and implementation research.
Applicants are encouraged to draw on the latest thinking and theories that pertain to knowledge creation, dissemination and use. Through innovative practice and systematic study of that practice, Knowledge Mobilisation Fellows work to advance knowledge and understanding about research use, influence and impact. As such, this is unique in requiring awardees to both carry out knowledge mobilisation and to research the process, thereby contributing to practice and to research knowledge about implementation.
Applicants will be expected to demonstrate how they intend to draw on existing or emerging NIHR-funded research, as well as on the wider evidence base, in their knowledge mobilisation activities. Proposals will most likely involve close collaboration with NIHR-funded research team(s), either building on the work of a single project or linking a number of related projects to support knowledge mobilisation within a particular field. Proposals will also involve close collaborations with the users of the research within the health and social care setting.
Fellowships should be used to:
- develop and enhance understanding of knowledge mobilisation in health and social care;
- develop new ways of enabling research knowledge to be used in practice and/or;
- enhance existing knowledge mobilisation mechanisms;
- develop new research knowledge of particular and timely relevance to the NHS and/or social care;
- develop new questions of relevance to implementation research and practice, and;
- enhance the capability of the Fellow to facilitate networking between researchers and potential research users, shaping these communities and building effective linkages between them.
It is important that applicants propose to make a significant contribution to the research literature on knowledge mobilisation as well as to the practice of knowledge mobilisation. In this way Fellows are expected to contribute to knowledge as well as practice. Contributions to research-based knowledge on knowledge mobilisation may be made directly through research and evaluation embedded in the Fellowship, as well as through careful collaboration with research partners over the lifetime of the project.
A list of relevant knowledge mobilisation and implementation literature is available on the NIHR website https://www.nihr.ac.uk/documents/knowledge-mobilisation-research/22598 although this is not exclusive and applicants may choose to use other related approaches.
Knowledge Mobilisation Advanced Fellowships have been designed with the specific intention of building capacity within the fields of mobilising knowledge, getting research evidence into practice, and knowledge mobilisation research. Previous experience in these fields means that that an individual may still be eligible to apply, but whatever their background, they must propose a new focus for their activities that will add substantial and demonstrable value.
- NIHR Advanced Fellowships in Knowledge Mobilisation are open to individuals who have significant health/social care and/or academic experience and who can demonstrate that they (a) have the potential to mobilise research knowledge in health and social care settings and (b) can contribute to the research base underpinning knowledge mobilisation activities.
- In order to support partnership working between Higher Education Institutions (HEIs) and publicly funded health or social care bodies, applications must be supported by organisations from both of these different sectors. Publicly funded health or social care bodies may be providers or commissioners of services. Because applications are welcomed from individuals currently working in either health or social care or academic organisations, the experience and competencies expected of the applicant are dependent on their background.
- It is important to note the Advanced Fellowship is a post-doctoral award so applicants must hold a PhD as detailed in the eligibility criteria for Advanced Fellowships overall. They will also need to demonstrate substantive links with relevant research expertise in their partner HEI, expertise that will underpin the research component of these awards. The NIHR CLAHRCs (https://www.nihr.ac.uk/about-us/how-we-aremanaged/our-structure/infrastructure/collaborations-for-leadership-in-applied-healthresearch-and-care.htm) may be able to provide support for developing such links. From October 2019 CLAHRCs will be replaced by Applied Research Collaborations (https://www.nihr.ac.uk/funding-and-support/funding-to-support-research/funding-tosupport-research-in-the-nhs/applied-research-collaborations.htm) although funding has not yet been awarded for this.
- Candidates from within HEIs will be expected to have significant experience of carrying out and communicating applied health/social care research, and of developing on-going as well as project-specific links with health and social care providers or commissioners.
- All candidates will need understanding of the research and theoretical underpinnings of knowledge mobilisation practices, and to be able to apply this to the development of a substantial research component in their project.
- Candidates should develop a training plan that builds on their experience to date and focuses on the areas where they can demonstrate a need for development.
Individuals previously granted an NIHR Knowledge Mobilisation Fellowship or an NIHR Knowledge Mobilisation Research Fellowship are ineligible for funding through this scheme.
Applications for Advanced Fellowships in Knowledge Mobilisation will additionally be assessed across a further two aspects:
- The suitability and potential of the applicant to champion knowledge mobilisation practice and to conduct research into knowledge mobilisation processes/impacts;
- The potential of the proposed activities to: inform knowledge mobilisation within health and social care settings through new research into knowledge mobilisation; and engage with and influence local knowledge mobilisation activities;