This site is optimised for modern browsers. For the best experience, please use Google Chrome, Mozilla Firefox, or Microsoft Edge.

Beta

This is a new site which is still under development. We welcome your feedback, which will help improve it.

Feedback form

NIHR single costing methodology: Departmental, Set Up and Closedown Tariff 2019/20 Version 1.1

 

Contents

Industry Costing Template Departmental, Set Up and Closedown Tariff 2019/20 Version 1.1 – 18th March 2019

Document content:

This tariff has been created to assist both Industry and NHS partners to create consistent and meaningful costings for Industry sponsored research within the NHS.

Values within this tariff do not include the relevant labour time required by research staff to initiate, carry out or report on the activity described. All values include an indirect cost and capacity building and therefore only need the addition of the local PbR MFF from the Industry Costing Tool to produce valid figures.

All entries contain the following:

  • Grantplan or NIHR Coding - Codes from the Industry Grantplan software or NIHR coding (for reference) where Grantplan coding is absent.
  • Activity Description - Brief Description of activity taking place
  • Specialty - Defined service support specialty that covers the activity (this may vary from one NHS organisation to another.
  • Notes - Whether the activity is a single investigation, an intervention with associated investigation or a unit cost activity at setup or during the project.
  • 2019/20 Costs - The defined unitary cost for the activity including an indirect element

Please note that these are NHS costs only and do not represent costs provided by commercial or academic units. A degree of consideration will be required in order to cost any of these items in conjunction with external NHS SLAs contract to either of these entities.

Acknowledgements

All costs in this document have been collated with the assistance of the following institutions and have been overseen and ratified by the Industry Costing Template Working Group, hosted by the NIHR Clinical Research Network Coordinating Centre.

  • The Royal College of Pathologists
  • Leeds Teaching Hospitals NHS Trust
  • Royal College of Surgeons
  • Bradford Ophthalmology Research Network
  • University College London Hospitals NHS Foundation Trust
  • Barts Health NHS Trust
  • Queen Mary University of London
  • Norfolk and Norwich NHS Foundation Trust
  • NHS Health Education East of England
  • National Pharmacy Clinical Trials Advisory Group
  • The Shelford Group
  • ECMC
  • Sheffield Teaching Hospitals NHS Foundation Trust
  • University Hospitals Bristol NHS Foundation Trust

Usage Disclaimer

All costs included herein are subject to change and amendment. Recommendations for additions and amendments should be sent to phillip.good@nihr.ac.uk

Section 2 – Departmental, Setup and Closedown tariffs

Grantplan or NIHR Coding Activity Description Department Notes 2019/20 Costs
NIHR_DEPT _001 General R&D fee General Departments Setup £1,019
NIHR_DEPT _002 Archiving fee (per box) to be paid upon completion of study General Departments Closedown £510
NIHR_DEPT _003 Chief Investigator fee General Departments Setup £1,223
NIHR_DEPT _004 Clinical Research Facility set-up fee (only chargeable when specialist CRF is required for trial conduct or Sponsor has chosen to use facilities for potential study benefits) General Departments Setup £1,427
NIHR_DEPT _005 Category A or B amendment fee (chargeable per amendment) General Departments In Flight £291
NIHR_DEPT _006 Training Fee (per hour per attending staff member) to be paid upon completion of training visits General Departments Setup £76
NIHR_DEPT _007 Monitoring Fee (per hour per attending staff member) to be paid quarterly in arrears General Departments In Flight £74
NIHR_DEPT _008 Set-up fee per Patient Inclusion Centre (PIC) used by site General Departments Setup £255
NIHR_DEPT _009 Successful screening fee per randomised patient at PIC to be paid quarterly in arrears General Departments In Flight £0
NIHR_DEPT _010 Refreshments for Patients (applicable for visits lasting over 3 hours) to be paid quarterly in arrears - Study Subject Related Expenses and Allowances General Departments In Flight TBC
NIHR_DEPT _011 Refreshments for Carers (applicable for visits lasting over 3 hours) to be paid quarterly in arrears - Study Subject Related Expenses and Allowances General Departments In Flight TBC
NIHR_DEPT _012 Inconvenience payment for patients as agreed by ethics to be paid quarterly in arrears - Study Subject Related Expenses and Allowances General Departments In Flight TBC
NIHR_DEPT _013 Maximum patient travel costs per visit* to be paid quarterly in arrears - Study Subject Related Expenses and Allowances General Departments In Flight TBC
NIHR_DEPT _014 Expenses for chief investigator attendance at Ethics meeting General Departments Setup TBC
NIHR_DEPT _015 Audiology Departments Setup Audiology Departments Setup £255
NIHR_DEPT _016 Cardiovascular Departments Setup Cardiovascul ar Departments Setup £255
NIHR_DEPT _017 Dental Departments Setup Dental Departments Setup £255
NIHR_DEPT _018 Genetics Departments Setup Genetics Departments Setup £255
NIHR_DEPT _019 Immunology or Virology Departments Setup Immunology or Virology Departments Setup £255
NIHR_DEPT _020 Interventional Diagnostics Departments Setup Interventiona l Diagnostics Departments Setup £255
NIHR_DEPT _021 Microbiology Departments Setup Microbiology Departments Setup £255
NIHR_DEPT _022 Nuclear Medicine Departments Setup Nuclear Medicine Departments Setup £255
NIHR_DEPT _023 Ophthalmology Departments Setup Ophthalmolo gy Departments Setup £255
NIHR_DEPT _024 Radiology Additional scanning reports (e.g. RECIST, iRECIST etc) to be paid quarterly in arrears Radiology Departments In Flight £130
NIHR_DEPT _025 Radiology CRE Assessment Radiology Departments Setup £255
NIHR_DEPT _026 Radiology MPE Assessment Radiology Departments Setup £255
NIHR_DEPT _027 Radiology Phantom MRI Scans (inc Radiographer Training Time) Radiology Departments Setup £539
NIHR_DEPT _028 Radiology Phantom CT Scans (inc Radiographer Training Time) Radiology Departments Setup £325
NIHR_DEPT _029 Radiology Imaging Transfer to CD or Sponsor provided Soft or Hardware to be paid quarterly in arrears Radiology Departments In Flight £30
NIHR_DEPT _030 Radiology extending working hours (per hour) to be paid quarterly in arrears Radiology Departments In Flight £74
NIHR_DEPT _031 Radiology CRA -requested dedicated Imaging staff time to support monitoring visits. Provision of basic access, hospitality, documentation provision and query response (per hour) to be paid quarterly in arrears Radiology Departments In Flight £74
NIHR_DEPT _032 Rqadiology revision of relevant SOPs or Imaging documentation as a result of a substantial protocol amendment (per hour) to be paid quarterly in arrears Radiology Departments In Flight £74
NIHR_DEPT _033 Radiotherapy Setup Radiotherap y Departments Setup £255
NIHR_DEPT _034 Specialist Medicine Setup Specialist Medicine Departments Setup  £255
NIHR_DEPT _035 Pharmacy A: Dispensary based dispensing only with no aseptic dispensing Pharmacy Departments Setup £1,501
NIHR_DEPT _036 Pharmacy B: Aseptic dispensing only Pharmacy Departments Setup £1,733
NIHR_DEPT _037 Pharmacy C: Dispensary and aseptic dispensing Pharmacy Departments Setup £2,079
NIHR_DEPT _038 Pharmacy D: [For relevant Advanced Therapies and Radiopharmaceuticals] Specialist Professions Preparation Pharmacy Departments Setup TBC
NIHR_DEPT _039 Pharmacy Set -up/close down for each additional site within the same NHS Trust (charged per site) Pharmacy Departments Setup £194
NIHR_DEPT _040 Pharmacy IMP Management Fee per year per site (Annualised charge - pro rata as needed) to be paid quarterly in arrears Pharmacy Departments In Flight £559
NIHR_DEPT _041 Pharmacy Prescription Charge to be paid quarterly in arrears Pharmacy Departments In Flight TBC
NIHR_DEPT _042 Pharmacy Storage space per month to cover charge incurred by Pharmacy for additional space within each NHS Trust regardless of temperature requirements (per site charge as required) Pharmacy Departments In Flight  £51
NIHR_DEPT _043 Pharmacy Receiving Shipment to be paid quarterly in arrears Pharmacy Departments In Flight  £51
NIHR_DEPT _044 Pharmacy Waste disposal management inc paperwork, logs etc to be paid quarterly in arrears Pharmacy Departments In Flight £41
NIHR_DEPT _045 Pharmacy Packaging returns for return to sponsor to be paid quarterly in arrears Pharmacy Departments In Flight  £31
NIHR_DEPT _046 Pharmacy Specialist storage requirements for advanced therapy/radiopharmaceutical s (e.g. dry shipper containing liquid nitrogen or minus 80C freezers) (per site charge as required) to be paid quarterly in arrears Pharmacy Departments In Flight  TBC
NIHR_DEPT _047 Pharmacy Specialist transportation requirements for advanced therapy/radiopharmaceutical s (e.g. dry shipper, dry ice, spillage kits, courier costs) (per site charge as required) to be paid quarterly in arrears Pharmacy Departments In Flight TBC
NIHR_DEPT _048 Pharmacy Waste disposal storage pending collection or disposal of all medicines originally supplied by Sponsor per month or part thereof (per site charge as required). Chargeable only if not collected within 1 month of the first request to collect Pharmacy Departments In Flight £25
NIHR_DEPT _049 Pharmacy Storage or disposal of all unused/expired medicines originally supplied by Sponsor. Chargeable if not collected within 1 month of the first request and to be paid per month quarterly in arrears Pharmacy Departments In Flight £51
NIHR_DEPT _050 Pharmacy Re -labelling and releasing of IMP batch (Usual staff hourly rate) to be paid quarterly in arrears Pharmacy Departments In Flight £74
NIHR_DEPT _051 Pharmacy Extending working hours (Usual staff hourly rate + 50%) to be paid quarterly in arrears Pharmacy Departments In Flight £110
NIHR_DEPT _052 Pharmacy Out -of -hours working (Usual staff hourly rate + 100%) to be paid quarterly in arrears Pharmacy Departments In Flight £146
NIHR_DEPT _053 Pharmacy Pharmacy staff time to support monitoring visits inc remote monitoring. Chargeable on an hourly rate to be paid quarterly in arrears Pharmacy Departments In Flight £74
NIHR_DEPT _054 Pharmacy IVRS/ study specific training as required by sponsor. Chargeable on an hourly rate. to be paid quarterly in arrears Pharmacy Departments In Flight £74
NIHR_DEPT _055 Pharmacy Individual training sessions for handling and preparation of study advanced therapy/radiopharmaceutical (usual staff hourly rate) to be paid quarterly in arrears Pharmacy Departments In Flight £74
NIHR_DEPT _056 Pharmacy Time to assess whether revision of relevant SOPs or IMP documentation is required as a result of a protocol, Investigational Brochure or pharmacy manual amendment (Usual staff hourly rate) to be paid quarterly in arrears Pharmacy Departments In Flight £74
NIHR_DEPT _057 Pharmacy Sponsor requested stock or temperature checks (Usual staff hourly rate) to be paid quarterly in arrears Pharmacy Departments In Flight  £74
NIHR_DEPT _058 Pharmacy IMP release by Qualified Person (QP), if required (QP actual hourly rate) to be paid quarterly in arrears Pharmacy Departments In Flight TBC
NIHR_DEPT _059 Pharmacy Study or IMP specific consumables for Pharmacy (total cost) to be paid quarterly in arrears Pharmacy Departments In Flight TBC
NIHR_DEPT _060 Pharmacy Equipment purchase for specific IMP requirements in storage space or conditions (total cost) to be paid quarterly in arrears Pharmacy Departments In Flight TBC
NIHR_DEPT _061 Device/ Clinical Equipment Courier/ posting costs for IMPs (third party costs as required e.g. per patient, sponsor returns) to be paid quarterly in arrears Pharmacy Departments In Flight TBC
NIHR_DEPT _062 Device/ Clinical Equipment A: Supply or device is to be checked and reviewed by only the research team Device/ Clinical Equipment Setup £70
NIHR_DEPT _063 Device/ Clinical Equipment B: Consultation with only one Trust service support department or other provider (e.g., Medical Physics, Electrical Engineering, Lab Based Medicines or Other specialists departments or providers) Device/ Clinical Equipment Setup £139
NIHR_DEPT _064 Device/ Clinical Equipment C: Consultation with more than one department Device/ Clinical Equipment Setup £207
NIHR_DEPT _065 Device/ Clinical Equipment D: No consultation with research staff required Device/ Clinical Equipment Setup TBC
NIHR_DEPT _066 Device/ Clinical Equipment Device Management Fee per month per site to be paid quarterly in arrears Device/ Clinical Equipment In Flight £74
NIHR_DEPT _067 Pathology Setup Pathology Departments Setup £255
NIHR_DEPT _068 Radiology Setup Radiology Departments Setup £255
NIHR_DEPT _069 Pharmacy Specialist profession oversight fee for advanced therapies or radiopharmaceuticals. Annulised charge pro rata as needed Pharmacy Departments Setup TBC