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Vacancy details

Closing date: 28 February 2020
Location: Twickenham

Other vacancies

Administrator

The National Institute for Health Research (NIHR) is a large, multi-faceted and nationally distributed health research organisation funded through the Department of Health and Social Care. Together, NIHR people, facilities and systems represent the most integrated clinical research system in the world, driving research from bench to bedside for the benefit of patients and the economy.

From April 2020, a new NIHR centre will be formed to coordinate research dissemination activity and patient and public involvement, participation and engagement in research. By focusing on stakeholder engagement the Centre will broaden the diversity of voices heard by NIHR in all of its activities and pioneer the use of alternative, audience targeted formats for dissemination products. The goal is to make it easier for different stakeholder groups to contribute to and access NIHR funded research.

Job purpose:

To provide administrative support for all activities within the centre’s remit including public involvement, engagement and participation, stakeholder engagement and knowledge mobilisation.

To work with colleagues in the wider LGC Grant Management Group to ensure that core administrative processes are harmonised and delivered efficiently.

This role is located in Twickenham, hosted by LGC's Grant Management Group.

Key Responsibilities:

  • Organising and supporting meetings, including:
    • Identifying suitable dates and venues
    • Booking rooms, AV equipment and refreshments
    • Managing external meeting venues
    • Inviting and confirming attendance
    • Booking travel and accommodation for attendees
    • Preparing and dispatching meeting-related documentation to attendees
    • Preparing meeting materials e.g. name plates, badges, signage etc.
    • Arranging disposal of confidential meeting papers on conclusion of the meeting
    • Providing support to onsite meetings on the day, including ensuring meeting rooms are appropriately set up, greeting and directing attendees, arranging for IT support to be available e.g. to help attendees access wifi, preparing and clearing up refreshments
    • Taking minutes/notes
  • Recording and maintaining accurate electronic, paper and website records
  • As required, maintenance of information systems for internal and external users, including portals, websites and social media accounts
  • Providing first point of contact for external stakeholders including by telephone, organising meetings and electronic communications such as email and helpdesk functions
  • Providing general support as required, including managing and distributing post, answering helplines and other administrative tasks
  • Collaborating with other administrative colleagues in the Grant Management Group to ensure that processes and systems are implemented and developed in a consistent and effective way
  • Managing travel and hotel bookings for colleagues following established processes

View the full job description and how to apply for this role on the LGC website.