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Policy Research Programme - Guidance for Stage 1 Applications

Contents

This document provides guidance on completing a stage 1 application to the NIHR Policy Research Programme. Please see also the Standard Information for Applicants.

Section 1: Application Summary Information

Host Organisation

Provide details of the organisation who will be the contractor if the programme is funded. The NIHR Policy Research Programme accepts applications from Higher Education Institutions, NHS organisations, commercial and other third sector organisations. Please be advised that individual calls may however indicate specific requirements - please check the research specification for the call to ensure no exclusions apply.

Research Title

The programme title should state clearly and concisely the proposed research. Any abbreviations should be spelled out in full.

Research Type

Select the appropriate research type. If your proposed programme includes any element of primary research, please select ‘Primary Research’. If you are carrying out new analysis of existing data, select ‘Secondary Research’. If you are not sure which category to select, choose the closest match to your project as this can be adjusted later.

Proposed Start Date

Note this should be from 1st of the month regardless of whether this is a working day or not. Please be realistic about your possible start date taking account of the requirements as set out in the research specification, and the necessary contracting, and staff recruitment prior to starting your project. 

Research Duration (months)

Ensure you include sufficient time to complete all aspects of the research including applications for regulatory approvals (where required) and the final report. 

End Date

This field will automatically populate once you have entered the start date and research duration information. 

Estimated Research Costs

Enter the total amount of research costs requested (not including NHS Support & Treatment costs).

Estimated NHS Support & Treatment costs or external (not NHS) intervention costs

Enter the total amount of NHS support and treatment costs associated with this proposal.

Conflict checks

Please declare any conflicts or potential conflicts of interest that you or your co-applicants may have in undertaking this research, including any relevant, non-personal & commercial interest that could be perceived as a conflict of interest.

Agreement to terms and conditions

As lead applicant, please tick the box to confirm that the information entered into the application form is correct and that you take responsibility for overall management and delivery of the research.

Section 2: Lead Applicant Details

Complete your name, contact details and other requested information.

Section 3: The Research Team

Specify your (lead applicant) role in this research

Explain in addition to your role as Lead Applicant, the role that you will be undertaking in the research, e.g. coordination and project management, analysis, methodological input etc. 

%FTE Commitment

This refers to the percentage of your time that you will commit to this project. If you are funded as part of other NIHR projects that will be running concurrently, your time must not exceed 100% overall. 

Joint Lead Applicant

Where appropriate and justified it is acceptable for the application to be led by joint Lead Applicants. Where this applies, please complete your name, contact details and other requested information.

Justification for Joint Lead Applicant and role in this research

Justification should be given to demonstrate why more than one person would be required to lead this research and how this brings added value to the application.Please also provide a brief overview of their role in the proposed research.

%FTE Commitment

This refers to the percentage of your time that you will commit to this project.

NOTE: For application/contracting purposes, the joint lead applicant will be counted as a co-applicant.

Co-Applicants

Add details of all co-applicants and their specific role in the programme. Do not include collaborators, who should be mentioned (if necessary) in the Research Plan section of the form.

We encourage the inclusion of public co-applicants, where appropriate. Please include a clear description of their role and the reasons why a public co-applicant is joining the team. For further information please access the Public Co-Applicants in Research guidance.

Co-applicants are those individuals with responsibility for the day to day management and delivery of the project and can include patients, carers and service users. Co-applicants, including public co-applicants, are considered part of the project team and are expected to share responsibility for its successful delivery. In contrast, collaborators normally provide specific expertise on particular aspects of the project but do not share in the responsibility for the delivery of the project.

PPIE Lead

There should be a named person with appropriate skills and experience who is responsible for leading the PPIE element within the project. This role should be an adequately costed and resourced research team member who is able to manage the PPIE plans and related activities. Examples of the activities a PPIE lead might undertake can be found in our guidance on the definition and role of the designated PPI lead in a research team.

Section 4: Plain English Summary of Research

A plain English summary is a clear explanation of your research.

Many reviewers use this summary to inform their review of your funding application. They include clinicians, other practitioners and researchers who do not have specialist knowledge of your field as well as members of the public. If your application for funding is successful, the summary will be used on National Institute for Health Research (NIHR) and other websites.

A good quality plain English summary providing an easy to read overview of your whole study will help:

  1. those carrying out the review (reviewers and board and committee members) to have a better understanding of your research proposal
  2. inform others about your research such as members of the public, health and social care professionals, policy makers and the media
  3. the research funders to publicise the research that they fund.

If it is felt that your plain English summary is not clear and of a good quality then you may be required to amend it prior to final funding approval.

It is helpful to involve patients / carers / service users / practitioners and members of the public in developing a plain English summary. 

Content

When writing your summary consider including the following information where appropriate:

  1. aim(s) of the research
  2. background to the research
  3. design and methods used
  4. patient and public involvement
  5. dissemination

The plain English summary is not the same as a scientific abstract - please do not cut and paste this or other sections of your application form to create the plain English summary.Further guidance on writing in plain English is available online at NIHR Plain English summaries

For further support and advice on writing a plain English summary, please contact your local Research Design Service (where applicable).

Section 5: Research Plan

Using all of the headings in the order presented below, please use this section to clearly explain your proposed research. Schematics, tables, illustrations, graphs, and other types of graphics can be embedded to clarify the research plan but they should not clutter the central narrative. Images do not count towards the overall word count but inclusion of them to overcome word limits is not permitted. Images may only be included within the 'Research Plan.' Images included in other sections will be removed from the application and not seen by reviewers.

As this is the main part of your application which will be considered by the reviewing panel, you should ensure that the information is accurate, succinct, clearly laid out and provides sufficient methodological detail.
The overall amount of information that you can provide at this stage is limited to 3 - 4 pages (dependent on the type/complexity/scale of study proposed). (Limit: 3,000 words).

The NIHR expects appropriate and relevant involvement of patients/service users, carers and the public and other key stakeholders in the research it supports. It is essential to set out your plans to involve patients/service users, carers and the public in the Stage 1 application. Your patient/service user, carer and public involvement plans will be assessed by the funding committee including patient/service users, carers and public members.

Information and resources to assist you can be found on the NIHR website, including: Briefing notes for researchers on how to involve patients/service users, carers and the public, including definition of involvement engagement and participation; and Payments Guidance for researchers and professionals with information on budgeting for involvement

In this section it is important that you identify all stakeholders who are relevant to your research proposal.  For each stakeholder group you need to be clear about how they benefit from your proposed research and, where appropriate, how they have been involved in the development of the application, as well as the plans for their involvement in the proposed research.

What is the problem being addressed?

Provide a clear explanation of the problem to be addressed, its scale and the limitations in current practice.

Why is this research important and how does your proposed approach address the requirements outlined in the research specification?

Explain how your proposed research addresses the requirements outlined in the research specification. It is essential that you demonstrate awareness of, and address recognised policy priorities, clearly identifying the health and care needs your research meets or contributes to. Please outline the anticipated value or contribution the study will provide and the likely trajectory towards benefit realisation, in particular how the research could support potential policy customers?

Review of existing evidence - How does the existing literature support this proposal?

Explain why this research is needed now, both in terms of time and relevance. Briefly describe:

  • The need for the proposed line of research in the context of the research specification, drawing particularly from systematic reviews and other relevant literature
  • Past and current research that justifies the proposed research and shows that it will add distinct value to what is already known, or in progress
  • Work undertaken previously by the research team which has led to the proposed programme (e.g. describe any pilot or feasibility data)

In particular, applicants should be aware of ongoing research in this area and comment on any other research which might be deemed to overlap with the contents of the proposal. Any applications that include primary research should include reference to the existing evidence and explain how this evidence has informed the proposed research. Where a systematic review already exists that summarises the available evidence this should be referenced, as well as including reference to any relevant literature published subsequent to that systematic review. Where no such systematic review exists, it is expected that the applicants will undertake an appropriate review of the currently available and relevant evidence (using as appropriate a predetermined and described methodology that systematically identifies, critically appraises and then synthesises the available evidence) and then summarise this in their proposal. All applicants must also include reference to relevant ongoing studies, e.g. from trial registries, such as the International Standard Randomised Controlled Trial Number (ISRCTN) registry, ClinicalTrials.gov and the European Union Clinical Trials Register.

What is the research question /Aims and objectives

Summarise the research questions / key aims and objectives of your research.

Project Plan

Provide a summary of the project plan of investigation (including for example deliverables, methods, approach to patient and public involvement, dissemination) plus any additional points required to support statements made in the previous sections. Include any key references required to justify the point made (e.g. in the use of particular outcome measures or methods of analysis). Drawing on past experience in successfully delivering similar work, clearly outline likely risks and challenges, as well as mitigating actions, in delivering the proposed work.

Team experience and expertise relevant to this call

Describe the skills, experience and expertise of the proposed team that makes it well placed to carry out the work, outlining any existing strategic collaboration and any additional expertise you might need to draw in.

Section 6: Uploads

Mandatory

One single-side A4 page, listing references used throughout your proposal.

Non-mandatory

If required, an additional supporting (single side of A4) document can be submitted with your application form (e.g., a flow diagram illustrating the study design and the flow of participants, gantt chart, diagrams, pictures etc.). If submitting a flow diagram, applicants should also describe complex interventions and controls as accurately and fully as possible within their diagram. If proposing an RCT, we advise you refer to the CONSORT statement and website for guidance. Alternatively, you may find the EQUATOR Network website useful. The PDF file should be submitted along with your application form. 

Section 7: Administrative contact details

Please provide the details of an administrative lead as a secondary point of contact for any queries relating to the application, should it be supported. NOTE: This person does not need to be a co-applicant.

Section 8: Research and Development office contact details

Please provide the contact details and job title of a person in the R&D office so that we are able to notify them of the outcome of this application including any associated feedback. NOTE: Please note this person does not need to be included as a co-applicant.